Onsite Office Manager - Admin & Events

HavocAI; North Kingstown (RI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

Life Insurance

401k Matching

Unlimited PTO

Equity Package

Work/Home Office Stipend

Global Entry

Parental Leave (16 weeks)

Health & Wellness Stipend

Job summary

HavocAI is seeking an Office Manager for its North Kingstown, RI headquarters to run day-to-day office operations and support executives, events and visitors. You will own facilities, vendor relationships, and visitor experience to ensure a polished workplace.

The role combines hands-on operations with executive and event support, requiring proactive problem solving, strong communication, and the ability to manage multiple priorities in a fast-growing startup environment.

Qualifications

• 1–3 years in office administration or related roles.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and see tasks through to completion.
• Proactive, resourceful approach to problem solving.
• Strong written and verbal communication.
• Professional, friendly, service-oriented with employees, visitors and vendors.
• Comfortable with Microsoft Office, Slack or similar tools.

Responsibilities

• Own day-to-day office operations, including maintenance, utilities, and supplies.
• Manage property management, contractors, cleaners and other vendors.
• Serve as the main onsite point of contact for employees, candidates, visitors, executives, VIPs, vendors and deliveries.
• Provide onsite administrative and logistical support for executives and events.
• Coordinate shipping, receiving, and deliveries.
• Support workplace safety, access control, and emergency preparedness.

Skills

Office administration

Front desk operations

Facilities coordination

Event coordination

Communication

Multitasking

Discretion

Tools

Microsoft Office

Slack

Job description

HavocAI is seeking an Office Manager for its North Kingstown, RI headquarters to run day-to-day office operations and support executives, events and visitors. You will own facilities, vendor relationships, and visitor experience to ensure a polished workplace.

The role combines hands-on operations with executive and event support, requiring proactive problem solving, strong communication, and the ability to manage multiple priorities in a fast-growing startup environment.