Senior Office Assistant – Spanish Speaking

Southamptonschools; Town of Southampton (NY); Vor Ort; USD 50.000 - 62.000; Vollzeit

Zusammenfassung

Southampton Union Free School District seeks a Senior Office Assistant – Spanish Speaking at Southampton High School. The role provides administrative and clerical support, bilingual communication, and records management to keep school operations smooth.

The ideal candidate will translate and prepare materials, assist with scheduling and procurement, and maintain student data with accuracy in a multilingual environment.

Qualifikationen

• High school diploma or GED required.
• Spanish-language proficiency may be required.
• Two years of clerical experience preferred.

Aufgaben

• Compose and translate confidential correspondence in English and Spanish for building administration.
• Prepare and translate notices for parents and students in both languages.
• Maintain and audit student records in PowerSchool and other district systems.
• Coordinate purchasing, track requisitions and liaise with the District Business Office.

Kenntnisse

Bilingual English/Spanish

Clerical accuracy

Records management

Ausbildung

High school diploma or GED

Tools

PowerSchool

My Learning Plan

Jobbeschreibung

Job Category
Clericals

Senior Office Assistant – Spanish Speaking

Job Category
Clericals

Job Number
100226-02

Job Location
Southampton High School Civil Service Title
Senior Office Assistant – Spanish Speaking Pay Scale
$56,031

Post Appears
11/2/2026 Post Disappears
11/15/2026 Position Start Date
11/16/2026 Position Control
7959

Southampton Union Free School District is seeking qualified applicants for an anticipated provisional appointment to the position of Senior Office Assistant – Spanish Speaking at Southampton High School.The Senior Office Assistant – Spanish Speaking provides administrative and clerical support to Southampton High School, including bilingual communication, student records management, purchasing coordination, scheduling, and general office operations.

Responsibilities

Compose, review, and process confidential correspondence and communications in English and Spanish on behalf of building administration, exercising independent judgment in preparing and disseminating information.

Prepare, translate, and process correspondence, notices, and other written materials for parents and students in English and Spanish as needed.

Maintain and update My Learning Plan records for conferences, outside courses, in-service credits, faculty meetings, workshops, and other professional development activities for teachers and teaching assistants.

Coordinate building-level purchasing activities, including preparing and processing purchase requisitions, tracking purchase orders, maintaining procurement records, and communicating with the District Business Office and vendors regarding purchasing procedures, order status, and related documentation.

Assist in scheduling observations for teachers and teaching assistants.

Maintain and audit student records in PowerSchool and other District systems to ensure accuracy, integrity, and compliance with District, State, and Federal reporting requirements.

Work with clerical staff and administration to coordinate teacher and teaching assistant schedules, including summer school assignments.

Maintain daily, weekly, and monthly calendars and schedule meetings and appointments.

Provide clerical support to building administration as needed to support school operations.

Respond to telephone and in-person inquiries from staff, parents, students, and community members in English and Spanish.

Perform general clerical tasks, including filing, photocopying, scanning, data entry, and maintaining office records.

Perform related duties as assigned.

Job Qualifications

• Graduation from a standard senior high school or possession of a high school equivalency diploma and two (2) years of clerical experience.
• Meet the applicable Suffolk County Department of Civil Service minimum qualifications for the title of Senior Office Assistant – Spanish Speaking, including any required Spanish-language proficiency.

This position is anticipated to be filled through a provisional appointment, subject to Suffolk County Department of Civil Service requirements.The selected candidate may be required to participate in a future Civil Service examination and achieve a reachable score for consideration for permanent appointment.