Administrative Assistant I School 12 Months

John Yeates Middle; Suffolk (VA); On-site; USD 40,000 - 52,000; Full time

Job summary

Suffolk Public Schools John Yeates Middle is seeking an Administrative Assistant I for a 12-month role in Suffolk, VA. The position supports the principal, handles reception, and maintains student records and schedules as part of a busy school office.

The ideal candidate has a high school diploma and strong clerical skills, including data entry and office software proficiency. This full-time role involves light physical tasks and routine office work in a school setting.

Qualifications

• Knowledge of standard office practices, procedures, and equipment.
• Ability to type accurately and follow procedures.
• Ability to establish and maintain effective working relationships.

Responsibilities

• Serve as primary clerical support to the principal and staff; receptionist duties.
• Maintain and organize files and records; assist students and parents.
• Prepare schedules, attendance, and school-related documents; process records.

Skills

Clerical tasks

Reception duties

Data entry

Education

High school diploma

Tools

Word processor

General office software

Job description

Administrative Assistant I School 12 Months

Suffolk Public Schools John Yeates Middle - Suffolk, Virginia Open in Google Maps

This job is also posted in Suffolk Public Schools

Job Details

Job ID: 5971799

Application Deadline: Posted until filled

Posted: Oct 26, 2026 4:00 AM (UTC)

Starting Date: Oct 30, 2026

Job Description

POSITION TITLE

1121 ADMINISTRATIVE ASSISTANT I SCHOOL 12 MONTH

GENERAL DEFINITION AND CONDITIONS OF WORK

Performs intermediate clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required. Work is performed under the regular supervision of the principal.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

• Serving as primary clerical support to the principal and staff; serving as receptionist and telephone operator; preparing and maintaining files and records; assisting students and parents.
• Answers telephone, meets the public and provides information;
• Registers students, verifies data, answers questions, types schedules and prepares records;
• Processes withdrawing students, processes and forwards records;
• Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records;
• Operates standard office machines including word processor and computer;
• Posts a variety of information from standardized sources to various types of control records;
• Composes and types letters and memoranda in conformance with school policies and from brief instructions;
• Prepares and updates school schedules;
• Enters pentamation data and produces results;
• Compiles and prepares daily attendance, discipline, safety, student teacher reports, etc.;
• Processes incoming and outgoing mail;
• Monitors office traffic including students in time-out, early dismissals, and missed bus;
• Makes morning, afternoon and periodic announcements;
• Oversees office equipment maintenance; maintains inventory of office machines, equipment and supplies;
• Assists at school functions as required;
• Assists with bookkeeping function when required;
• Maintains various manuals and computer school, pupil, teacher and program files;
• Prepares and maintains payroll, leave and personnel files;
• Administers minor first aid in absence of school nurse;
• Orders print shop forms and supplies;
• Performs related tasks as required.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

KNOWLEDGE, SKILLS AND ABILITIES

General knowledge of standard office practices, procedures and equipment; general knowledge of business English, spelling and arithmetic; general knowledge of school system routine, personnel procedures and record keeping; general knowledge of basic first aid practices; skill in the use of computer equipment; ability to develop and follow detailed work procedures; ability to type accurately and at a reasonable rate of speed; ability to establish and maintain effective working relationships with associates, students and the general public.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from high school supplemented by courses in bookkeeping, accounting, business and similar subjects and some general office experience involving the maintenance of complex financial records.

FLSA STATUS

Non-exempt

AA/EOE STATEMENT

This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.

Position Type: Full-Time

Salary: $40,373 to $51,792 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources Department
• School Administrative Offices
• Suffolk, Virginia 23434
• Phone: [phone]