Senior Office & Administrative Specialist (Hybrid)

Minnesota Department of Administration; Saint Paul (MN); Hybrid; USD 47,000 - 64,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays each year

Pension plan and life insurance

Job summary

The Minnesota Department of Administration seeks an Office and Administrative Specialist Senior to provide operational and administrative support to the Real Estate and Construction Services division. You will manage records retention, assist the SDSB, and advise on procedures to meet statutory duties.

Responsibilities include maintaining the Master Roster in the Vendor Management System, assisting contracting staff with contracts and work orders, and ensuring timely service to stakeholders.

Qualifications

• Skilled in customer service to explain program policies and handle inquiries.
• Ability to read, explain, and interpret policies to clients and coworkers.
• Data entry accuracy and ability to review source documents for correctness.
• Proficiency in word processing for contracts, PO, invoices, and financial docs.

Responsibilities

• Administer and maintain the Master Roster Program in the Vendor Management System.
• Support contracting by processing and proofreading contracts, amendments, and work orders.
• Provide administrative and clerical support to RECS staff.
• Coordinate office services to serve internal and external customers promptly.

Skills

Customer service

Communication

Data entry

Word processing

Leadership reviews

Tools

Microsoft Office

DocuSign

Job description

The Minnesota Department of Administration seeks an Office and Administrative Specialist Senior to provide operational and administrative support to the Real Estate and Construction Services division. You will manage records retention, assist the SDSB, and advise on procedures to meet statutory duties.

Responsibilities include maintaining the Master Roster in the Vendor Management System, assisting contracting staff with contracts and work orders, and ensuring timely service to stakeholders.