Remote Administrative Specialist - State Agency Operations

State of Minnesota; Saint Paul (MN); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Telework eligible

Job summary

The Minnesota Public Facilities Authority (MPFA) is seeking an Office and Administrative Specialist Intermediate to provide comprehensive administrative, clerical, and operational support. The role supports MPFA staff and leadership, coordinating meetings, preparing documents, maintaining records, assisting with contract processing, and serving as a liaison for internal and external stakeholders.

Telework eligible; the position emphasizes accuracy, organization, confidentiality, and the ability

Qualifications

• Knowledge of English grammar, spelling, punctuation, and sentence structure sufficient to draft, edit, and proofread routine documents.
• Skill in customer service sufficient to communicate effectively, provide information, and assist internal and external stakeholders professionally.
• Ability to maintain confidentiality and handle sensitive or regulated information.
• Ability to follow oral and written instructions to complete assigned tasks.
• Prioritize and organize work to meet deadlines.
• Use standard office software, equipment, and filing systems to complete daily work tasks.

Responsibilities

• Coordinate meetings, events, and related logistics, including board meetings and public notices.
• Prepare, proofread, format, and finalize contracts, resolutions, and official documents
• Maintain and organize electronic and physical records using OnBase and other systems.
• Serve as mail clerk; manage calls and process mail and deliveries.
• Assist staff with administrative tasks, document retrieval, and communications.
• Support special projects, reporting, and process improvements as assigned.

Skills

English grammar

Customer service

Confidentiality

Follow instructions

Prioritize and organize

Microsoft Office / standard office软件

Tools

OnBase

Microsoft 365

SWIFT

Job description

The Minnesota Public Facilities Authority (MPFA) is seeking an Office and Administrative Specialist Intermediate to provide comprehensive administrative, clerical, and operational support. The role supports MPFA staff and leadership, coordinating meetings, preparing documents, maintaining records, assisting with contract processing, and serving as a liaison for internal and external stakeholders.

Telework eligible; the position emphasizes accuracy, organization, confidentiality, and the ability