Senior Multi-State Payroll Specialist

Bay-West; Saint Paul (MN); On-site; USD 27,000 - 39,000; Full time

Job summary

Bay West is hiring a Payroll Specialist in Saint Paul, MN to manage full-cycle payroll across multiple states. This full-time Clerical role requires strong accuracy, compliance with wage laws, and collaboration with HR, Finance, and project teams. Office presence is expected three days per week.

You will handle time reporting, audits, and payroll reporting, including certified payroll for projects, while driving efficiency and accuracy in a fast-paced environment.

Qualifications

• Minimum of five years of payroll experience or related field.
• Experience with payroll laws and payroll accounting principles.
• Experience with ERP systems and ADP.
• Proficiency in Excel and Outlook; strong data accuracy.
• Ability to handle multi-state, project-based payroll and prevailing wage reporting.

Responsibilities

• Administer full-cycle payroll for weekly and biweekly cycles across multiple states (exempt and non-exempt).
• Ensure accurate time reporting and deadline adherence with Team Leaders.
• Research and resolve payroll inquiries and discrepancies.
• Ensure compliance with federal, state, and local regulations, including prevailing wage.
• Prepare and submit Certified Payroll reports for projects as required.
• Collaborate with Finance to complete reconciliations and audits.
• Conduct regular payroll audits for regulatory compliance.
• Coordinate payroll activities for hires, transfers, promotions, and leaves.
• Assist with payroll/timekeeping training for managers and staff.
• Support process improvements within payroll operations.

Skills

Payroll experience

Payroll laws & regulations

ADP

ERP systems

Excel & Outlook

Confidentiality

Time management

Communication

Multi-state payroll

Tools

ADP

Deltek Costpoint

SAP

Oracle

Job description

Bay West is hiring a Payroll Specialist in Saint Paul, MN to manage full-cycle payroll across multiple states. This full-time Clerical role requires strong accuracy, compliance with wage laws, and collaboration with HR, Finance, and project teams. Office presence is expected three days per week.

You will handle time reporting, audits, and payroll reporting, including certified payroll for projects, while driving efficiency and accuracy in a fast-paced environment.