Multi-State Payroll Specialist | ADP & Compliance

Bay West Llc; Saint Paul, Northern (MN, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Bay West is seeking a detail-oriented Payroll Specialist to manage full-cycle payroll operations across multiple states from our Saint Paul, MN office.

The role collaborates with Team Leaders, Human Resources, and Finance to ensure accurate payroll, compliance, and timely reporting while supporting process improvements and training. This is a full-time, in-office position requiring three days on site per week.

Qualifications

• Five years of payroll experience or experience in a related field.
• Knowledge of payroll laws, payroll accounting principles, and payroll best practices.
• Experience working with ERP systems.
• Must have experience using ADP.
• High attention to detail and data accuracy.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to maintain strict confidentiality and handle sensitive information.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proven ability to identify opportunities for process improvement and operational efficiency.
• Experience processing multi-state, project-based payroll, including labor allocation, certified payroll reporting, and prevailing wage compliance.

Responsibilities

• Administer full-cycle payroll processing for weekly and biweekly payrolls across multiple states.
• Partner with Team Leaders to ensure accurate time reporting and approvals.
• Research and resolve payroll inquiries and discrepancies.
• Ensure compliance with prevailing wage regulations.
• Prepare and submit Certified Payroll reports for project-related activities.
• Collaborate with Finance and Accounting on reconciliations, accruals, audits, and reporting.
• Conduct regular payroll audits for federal, state, and local regulations.
• Prepare payroll tax and compliance reports for labor, tax, and unemployment agencies.
• Coordinate payroll activities for hires, transfers, promotions, leaves, terminations.
• Assist with payroll and timekeeping training for managers and employees.
• Support ongoing process improvement initiatives and other payroll-related projects.
• Perform additional duties as assigned.

Skills

Payroll laws

Process improvement

Attention to detail

Multi-state payroll

Time management

Communication

Confidentiality

Microsoft Excel

Tools

ADP

ERP systems

Deltek Costpoint

SAP

Oracle

Job description

Bay West is seeking a detail-oriented Payroll Specialist to manage full-cycle payroll operations across multiple states from our Saint Paul, MN office.

The role collaborates with Team Leaders, Human Resources, and Finance to ensure accurate payroll, compliance, and timely reporting while supporting process improvements and training. This is a full-time, in-office position requiring three days on site per week.