Senior Medical Affairs Executive Assistant (On-Site NJ)

DBV Technologies; Virginia; On-site; USD 105,000 - 120,000; Full time

Job summary

DBV Technologies is seeking a proactive Medical Affairs Administrative Specialist to join our team in Warren, NJ. You will support the Head of Medical Affairs with calendar management, meeting coordination, travel logistics, and documentation workflows to maximize efficiency and compliance.

You will handle budgeting, vendor and contractor communications, prepare expense reports, and assist with congress and advisory board activities, ensuring timely, accurate deliverables and confidentiality.

Qualifications

• Experience in the pharmaceutical industry within a global organization.
• Experience with Medical Affairs, Clinical Development, or Regulatory teams preferred.
• Familiarity with pharmaceutical compliance requirements (Sunshine Act, transparency) preferred.
• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).
• Willingness to travel occasionally.
• Ability to work independently and manage confidential information with discretion.

Responsibilities

• Schedule meetings with internal and external partners for Head of Medical Affairs.
• Coordinate domestic and international travel for medical congresses and meetings.
• Act as main point of contact for cross-functional document processes.
• Support budgeting: purchase orders and invoices in AP system.
• Prepare Head of Medical Affairs expense reports.
• Coordinate contracts and payments for external experts and vendors.
• Organize and attend Medical Affairs meetings with external partners and prepare materials.
• Assist with logistics for medical congresses, advisory boards, and events.
• Create and edit PowerPoint presentations, Excel sheets, and Word documents.

Skills

Advanced Word

Advanced Excel

PowerPoint

Outlook

Interpersonal skills

Detail oriented

Independent worker

Tools

Microsoft Office

Job description

DBV Technologies is seeking a proactive Medical Affairs Administrative Specialist to join our team in Warren, NJ. You will support the Head of Medical Affairs with calendar management, meeting coordination, travel logistics, and documentation workflows to maximize efficiency and compliance.

You will handle budgeting, vendor and contractor communications, prepare expense reports, and assist with congress and advisory board activities, ensuring timely, accurate deliverables and confidentiality.