Administrative Specialist, System Medical Affairs

RWJBarnabas Health; Short Hills (NJ); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Vision insurance

PTO

Long term disability

Tuition reimbursement

403(b)

Job summary

RWJBarnabas Health is seeking an Administrative Assistant in System Medical Affairs to provide comprehensive executive support across system-level medical affairs functions. The role coordinates schedules, meetings, documentation, and administrative workflows while maintaining confidentiality and professionalism.

The successful candidate will support physicians, executives, and staff, liaise with vendors, and help drive system-wide initiatives in a collaborative health system environment.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3-5 years experience of progressively responsible administrative support experience.
• Demonstrated proficiency with Microsoft Office or comparable productivity applications.

Responsibilities

• Provides comprehensive administrative support to System Medical Affairs leadership.
• Manages calendars, schedules appointments, coordinates meetings, and facilitates conference calls and virtual meetings.
• Assists with preparation of routine and ad-hoc reports including compilation, organization, and formatting of information for presentations and reports.
• Prepares meeting agendas, materials, presentations, reports, correspondence, and other documents.
• Coordinates travel arrangements, meeting logistics, room reservations, catering, and other administrative requirements as needed.
• Maintains tracking tools related to applications, reappointments, expirable, committee activities, and other CVO operational priorities.

Education

High school diploma or equivalent

Associate degree in business administration or related field

Tools

Microsoft Office

Job description

RWJBarnabas Health is seeking an Administrative Assistant in System Medical Affairs to provide comprehensive executive support across system-level medical affairs functions. The role coordinates schedules, meetings, documentation, and administrative workflows while maintaining confidentiality and professionalism.

The successful candidate will support physicians, executives, and staff, liaise with vendors, and help drive system-wide initiatives in a collaborative health system environment.