Medical Staff Administrator & Meetings Coordinator

Abacus Staffing; Stafford Township (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Abacus Staffing seeks a Medical Staff Administrative Assistant in New Jersey to provide comprehensive administrative support to the Medical Staff Coordinator, Medical Director, and VP of Medical Administration. You will coordinate meetings, maintain records, and prepare correspondence to ensure the Medical Affairs department runs smoothly.

The role requires at least four years of administrative experience, proficiency in Microsoft Office, and strong organizational and communication skills.

Qualifications

• High school diploma or equivalent.
• Four or more years of administrative, secretarial, or related experience.
• Proficiency with Microsoft Office Suite and standard office software.
• Strong organizational, multitasking, and customer-service skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Coordinate administrative support for Medical Staff committees and departmental functions.
• Support Residency and Graduate Medical Education programs.
• Prepare agendas, minutes, and distribute materials.
• Schedule meetings and reserve rooms; notify participants.
• Maintain records and on-call schedules for Department of Medicine.

Skills

Organizational skills

Multitasking

Customer service

Verbal and written communication

Time management

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Abacus Staffing seeks a Medical Staff Administrative Assistant in New Jersey to provide comprehensive administrative support to the Medical Staff Coordinator, Medical Director, and VP of Medical Administration. You will coordinate meetings, maintain records, and prepare correspondence to ensure the Medical Affairs department runs smoothly.

The role requires at least four years of administrative experience, proficiency in Microsoft Office, and strong organizational and communication skills.