Medical Affairs Admin Specialist – Systemwide Support

RWJBarnabas Health; West Orange (NJ); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

PTO

Medical/Dental/Vision insurance

Retirement Plans

Tuition Reimbursement

Wellness Programs

Discounts Through Partners

Job summary

RWJBarnabas Health Corporate Services in New Jersey seeks an Administrative Assistant to support System Medical Affairs leadership and related departments. The role requires coordinating calendars, meetings, reports, and communications, while maintaining confidentiality and professionalism.

You will interact with physicians, administrators, and vendors, coordinate travel, prepare materials, and manage various tracking tools.

Qualifications

• Minimum of 3–5 years of progressively responsible administrative support experience.
• Proficiency with Microsoft Office or comparable productivity applications.
• High school diploma or equivalent required.

Responsibilities

• Provide comprehensive administrative support to System Medical Affairs leadership.
• Manage calendars, schedule appointments, coordinate meetings and virtual calls.
• Prepare routine and ad-hoc reports, presentations and correspondence.
• Coordinate travel arrangements and meeting logistics.
• Maintain tracking tools for applications, reappointments, expirables, and committee activities.
• Serve as a professional resource for physicians, staff, and vendors.

Skills

Administrative support

Microsoft Office

Education

High school diploma or equivalent

Associate degree in business administration or related field (preferred)

Tools

Microsoft Office

Job description

RWJBarnabas Health Corporate Services in New Jersey seeks an Administrative Assistant to support System Medical Affairs leadership and related departments. The role requires coordinating calendars, meetings, reports, and communications, while maintaining confidentiality and professionalism.

You will interact with physicians, administrators, and vendors, coordinate travel, prepare materials, and manage various tracking tools.