Senior Marketing Coordinator: Proposals & Events Lead

Hensel Phelps; Nashville (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Company-paid medical insurance

401(K) retirement plan

Paid time off

Annual bonus

Job summary

Hensel Phelps is seeking a Senior Marketing Coordinator to support the Project Development team in the Mid South office. The role focuses on managing marketing deliverables, proposals, client qualifications, and presentation materials while upholding the company culture.

You will design marketing collateral, coordinate jobsite events, visit sites, and help with community outreach and volunteer efforts, collaborating with senior staff to ensure timely, high‑quality submissions and engaging client

Qualifications

• Bachelor’s degree in marketing, public relations, communications or related field.
• 3-5 years of marketing experience in the construction, architecture, and engineering industry.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Proficiency in Adobe Creative Suite (InDesign, Photoshop).
• Experience with CRM software and data management.
• Advanced writing, editing, and proofreading skills.
• Strong ability to multi-task and pay close attention to details.
• Self-motivated with the ability to work independently and as part of a team.
• Ability to develop and foster professional relationships.
• Understanding of construction industry.

Responsibilities

• Lead the pursuit process from initial strategy through proposal development and interview preparation, collaborating with senior staff to write, edit, verify, design, and format content for proposals and marketing materials.
• Ensure all proposals and marketing deliverables clearly communicate the overall theme, reflect technical scope and team qualifications, meet RFP requirements, and are timely and visually engaging.
• Manage and maintain project and employee data, including photography, updating databases, and visiting jobsites to collect information.
• Run reports and manage information within internal systems to support project and marketing efforts.
• Collaborate with office leadership and project teams on presentations, tradeshows, and events.
• Keep the Project Development team informed on milestones and PR activities, facilitating approvals.
• Organize and monitor presentation and interview rehearsals with facilitators and coaches.
• Coordinate and write industry award submittals.
• Share best practices and lessons learned to improve efforts.
• Engage with local industry groups and nonprofit organizations.

Skills

Proposal writing

Marketing coordination

Client relations

MS Office

Adobe InDesign

Adobe Photoshop

CRM software

Data management

Education

Bachelor’s degree in marketing

Tools

Adobe InDesign

Adobe Photoshop

CRM software

MS Office

Job description

Hensel Phelps is seeking a Senior Marketing Coordinator to support the Project Development team in the Mid South office. The role focuses on managing marketing deliverables, proposals, client qualifications, and presentation materials while upholding the company culture.

You will design marketing collateral, coordinate jobsite events, visit sites, and help with community outreach and volunteer efforts, collaborating with senior staff to ensure timely, high‑quality submissions and engaging client