Marketing Coordinator - Nashville, TN

VetJobs; Nashville (TN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

AD&D

401(k)

Health Savings Account (HSA)

Vision insurance

Dental insurance

Paid time off

Annual bonus

Cell phone allowance

Vehicle allowance

COLA

Job summary

Hensel Phelps in Nashville is seeking a Marketing Coordinator to support the Project Development team with RFQs, RFPs, proposals, and marketing materials. The role also involves creating content, coordinating projects, and maintaining data across marketing systems.

You will collaborate with senior staff to craft compelling materials, contribute to social campaigns, and assist with events and subcontractor communications, while upholding branding standards and quality control.

Qualifications

• Bachelor's degree in marketing, public relations, communications or related field.
• 1-3 years of marketing experience, preferably in the A/E/C industry.
• Must be proficient in Microsoft Office suite software (Word, Excel, PowerPoint, etc.)
• Must be proficient in Adobe Creative Suite (InDesign, PhotoShop)
• Experience with CRM systems
• Advanced writing, editing, and proofreading skills
• Strong ability to multi-task and pay close attention to details
• Self-motivated with a collaborative mindset and the ability to work independently, within teams, and across departments
• Ability to develop and foster professional relationships

Responsibilities

• Assist with responses to RFQs and RFPs, including presentations and interviews, collaborating with senior staff to write, edit, verify, design, and format content for proposals and marketing materials.
• Create marketing materials including informational documents, displays, and brochures that contribute to strategic communications planning.
• Ensure proposals and marketing deliverables clearly communicate the overall theme and reflect technical scope and team qualifications.
• Maintain project and employee data, including photography, updating company databases and visiting jobsites when necessary.
• Generate reports and manage information within internal systems to support marketing efforts.
• Collaborate with office leadership and project teams on internal initiatives such as presentations, tradeshows, and events.
• Keep the Project Development team informed on milestones and PR activities, coordinating approvals.
• Coordinate and write industry award submittals.
• Engage with local industry groups and nonprofits to contribute to community development.

Skills

Microsoft Office

Multitasking

Team collaboration

Writing & editing

Education

Bachelor's degree in marketing, PR, communications or related field

Tools

Adobe Creative Suite

InDesign

Photoshop

CRM systems

Job description

Job Description

At Hensel Phelps, we don't just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands-on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

Hensel Phelps is seeking a detail-oriented and proactive Marketing Coordinator to join the Project Development team. This individual will play a vital role in supporting a wide range of marketing functions, primarily through the preparation of proposals, qualifications, award submittals, and presentation materials. Additional responsibilities include contributing to social media content, assisting with project milestone coordination and jobsite visits, and supporting community volunteer efforts. This position also offers opportunities to develop creative content while maintaining alignment with the company’s brand and messaging standards. The ideal candidate will demonstrate initiative, sound judgment, and discretion while operating in a fast-paced environment. The role requires strong organizational capabilities, the ability to manage multiple priorities under tight deadlines, and a commitment to collaborative success. This position offers the opportunity to grow professionally within a high-performing marketing team and contribute meaningfully to Hensel Phelps’ continued success in the Mid South region. Flexibility in working hours may be necessary during critical proposal and event timelines.

Key Responsibilities

• Assist with responses to Requests for Qualifications (RFQs) and Requests for Proposals (RFPs), including presentations and interviews, collaborating with senior staff to write, edit, verify, design, and format technical and non-technical content for proposals and marketing materials.
• Create marketing materials including informational documents, displays, and brochures that contribute to the overall strategic communications planning and implementation.
• Ensure proposals and marketing deliverables clearly communicate the overall theme, accurately reflect technical scope and team qualifications, meet RFP requirements, and are timely, high-quality, and visually compelling through thorough quality control reviews.
• Help maintain project and employee data, including photography, by regularly updating company-wide databases, which may include visiting jobsites to collect and upload accurate, up-to-date information.
• Generate reports and effectively manage information within internal systems to support project and marketing efforts.
• Collaborate with office leadership and project teams on internal initiatives such as presentations, tradeshows and special events.
• Keep the Project Development team informed on key project milestones and public relations activities, providing background and facilitating approval processes.
• Coordinate and write industry award submittals.
• Engage with local industry groups and nonprofit organizations as an active member, contributing to community and professional development.

Minimum Education Required

Bachelors

Additional Qualifications/Responsibilities

• Bachelor's degree in marketing, public relations, communications or related field
• 1-3 years of marketing experience, preferably in the A/E/C industry
• Must be proficient in Microsoft Office suite software (Word, Excel, PowerPoint, etc.)
• Must be proficient in Adobe Creative Suite (InDesign, PhotoShop)
• Experience with CRM systems
• Advanced writing, editing, and proofreading skills
• Strong ability to multi-task and pay close attention to details
• Self-motivated with a collaborative mindset and the ability to work independently, within teams, and across departments
• Ability to develop and foster professional relationships

Physical Requirements

Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

Constantly reads written communications and views email submissions.

The person in this position regularly sits in a stationary position in front of a computer screen.

Visual acuity and ability to operate a vehicle as certified and appropriate.

Rarely exposed to high and low temperatures

Education

BA degree in marketing or related field of study 4 years of marketing experience and /or a combination of education and experience.

Certificates/Security Clearances/Other

Benefits Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (except in Hawaii), and our employee assistance program (EAP). It also is eligible for employee-paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps’ policies. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Equal Opportunity and Affi­m... Employer Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

City

Nashville

State

Tennessee

Job Category

Marketing

Job Code

Construction1 Construction

Affiliate Sponsor

Hensel Phelps