Senior Living Finance & Office Manager

ThriveMore; Concord (NC); On-site; USD 85,000 - 110,000; Full time

Job summary

ThriveMore is seeking a Manager of the Business Office to oversee resident billing, accounts receivable/payable, deposits, and purchasing within an administrative framework that supports accurate financial operations. The role collaborates with Corporate Finance and community leadership to ensure compliant processes and timely reporting.

The position requires a Bachelor's degree and 3–5+ years in healthcare finance or related fields, with strong Excel and system skills.

Qualifications

• Bachelor's degree in business administration, accounting, finance, or related field (or equivalent combination of education and relevant experience).
• 3–5+ years of progressive experience in business office operations, accounting, finance, billing, healthcare administration, or a related field.
• Demonstrated experience with accounts receivable, accounts payable, billing, collections, financial recordkeeping, or related business office functions.
• Demonstrated ability to independently research and resolve financial, billing, payer, or administrative issues.
• Experience working with confidential financial, resident, employee, or operational information.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and Teams, and the ability to learn and effectively use business and financial systems.
• Strong financial acumen and analytical skills.

Responsibilities

• Oversees community business office operations, coordinating resident financial services, administrative processes, financial documentation, and related activities in accordance with company policies, internal controls, and established procedures.
• Coordinates resident billing and accounts receivable activities, including maintaining accurate resident accounts, entering applicable charges in Matrix, reviewing statements, researching discrepancies, supporting collections, and meeting with residents or responsible parties to explain charges and account activity.
• Coordinates payer and insurance processes, including payer verification, documentation, long-term care insurance claims, communication with insurance carriers, research of delayed or denied claims, and assistance to residents and families in navigating applicable benefits and reimbursement processes.
• Partners with Corporate Finance on financial operations, including billing requirements, accounts receivable, accounts payable, reconciliations, financial reporting, claims and payment inquiries, and resolution of financial issues. Maintains accurate records and follows established financial controls and segregation-of-duties requirements.
• Coordinates accounts payable and purchasing processes, including reviewing and coding invoices, processing SmartPO transactions, preparing and tracking check requests, coordinating departmental approvals, and ensuring invoices and supporting documentation are submitted timely and in accordance with established budget guidelines.
• Manages community cash and deposit activities, including petty cash, resident collections, receipts, and RTF and operating deposits, ensuring funds and supporting documentation are accurately recorded, secured, and processed according to established financial procedures.
• Maintains accurate census and resident status information, collaborating with Admissions, nursing, and other departments to track resident movement, hospitalizations, and status changes and ensuring required documentation is completed to support accurate records and billing.
• Maintains effective administrative systems and records, serving as a resource for applicable business and purchasing systems, supporting department leaders with administrative processes and reporting, and identifying opportunities to improve efficiency, accuracy, and service.
• Complieswithall company policies, procedures, and applicable laws, including HIPAA and the Code of Conduct, completing required training and reporting concerns promptly.
• This position is designated as essential to the operations of the organization. Team members in this role may be required to report to work during emergencies, inclement weather, or other situations when the organization remains operational.

Skills

Accounts receivable

Accounts payable

Billing

Financial recordkeeping

Microsoft Excel

Analytical thinking

Communication skills

Education

Bachelor's degree

Tools

Matrix

SmartPO

ERP systems

Job description

ThriveMore is seeking a Manager of the Business Office to oversee resident billing, accounts receivable/payable, deposits, and purchasing within an administrative framework that supports accurate financial operations. The role collaborates with Corporate Finance and community leadership to ensure compliant processes and timely reporting.

The position requires a Bachelor's degree and 3–5+ years in healthcare finance or related fields, with strong Excel and system skills.