Senior Living Events Coordinator — Create Experiences

Three Pillars Senior Living Communities; Dousman (WI); On-site; USD 71,635,000 - 79,901,000; Full time

Benefits offered by this job

Paid Time Off

Wellness Programs

Tuition Reimbursement

Medical, Dental, Vision & FSA

Company Paid Life Insurance

Disability Insurance

Retirement Savings Plans

Employee Referral Bonuses

Emergency Loan Assistance

Employee Assistance Programs

Job summary

Three Pillars Senior Living Communities in Wisconsin is seeking an Events Coordinator to manage all aspects of catering events, from menu planning to execution, scheduling, and teardown, while serving as the main liaison between clients and internal departments.

The role requires strong communication, organization, and the ability to work flexible hours including evenings and weekends; prior hospitality or event experience is helpful, and full-time benefits are included.

Qualifications

• Strong communication and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Flexibility to work evenings, weekends, and holidays as needed.

Responsibilities

• Coordinate all aspects of catering events, including menu planning, scheduling, staffing, and overseeing facilities setup, execution, and teardown.
• Serve as the primary liaison between clients and internal departments (culinary, hospitality, facilities, etc.).
• Conduct site visits, consultations, and event walkthroughs with clients to ensure expectations and logistics are aligned.
• Prepare event orders, contracts, and invoices and distribute them to relevant departments.
• Manage event timelines, floor plans, and service details to ensure smooth execution.
• Oversee on-site event setup and service to maintain presentation, timeliness, and quality standards.
• Communicate effectively with kitchen and service teams regarding special requests, dietary needs, and event requirements.
• Maintain accurate records of event details, costs, and client feedback for future planning and improvement.

Skills

Event planning

Communication

Organization

Customer service

Multitasking

Tools

Event management software

POS systems

Microsoft Office

Job description

Three Pillars Senior Living Communities in Wisconsin is seeking an Events Coordinator to manage all aspects of catering events, from menu planning to execution, scheduling, and teardown, while serving as the main liaison between clients and internal departments.

The role requires strong communication, organization, and the ability to work flexible hours including evenings and weekends; prior hospitality or event experience is helpful, and full-time benefits are included.