Events Coordinator

West Bend Mutual Insurance Company; Madison (WI); On-site; USD 33,000 - 41,000; Part time

Benefits offered by this job

Medical & Prescription Insurance

Health Savings Account

Dental Insurance

Vision Insurance

Short and Long Term Disability

Flexible Spending Accounts

Life and Accidental Death & Disability

Employee Assistance Program

401(k) Plan with Company Match

Pet Insurance

Paid Time Off

Bonus eligible

Job summary

West Bend Mutual Insurance Company in Madison, WI, is seeking an Events Coordinator to plan and oversee events with low to medium complexity. This in-office role requires coordinating meetings, marketing functions, and community events, working with internal and external customers.

The position is part-time with a focus on delivering well-organized events and strong stakeholder collaboration. The role emphasizes planning, travel coordination, catering, facilities, AV, and security support, with

Qualifications

• 1-2 years of event planning experience.
• Strong problem solving and communication skills.
• Proficiency with Microsoft Office.
• Excellent customer service and interpersonal abilities.
• Organizational skills and attention to detail.

Responsibilities

• Plan, oversee, and execute internal and external events.
• Coordinate travel, catering, venue, A/V and security.
• Collaborate with internal teams and external vendors.
• Maintain documentation and timelines for events.

Skills

Event planning

Problem solving

Communication

Customer service

Organizational skills

Education

Associate degree in business/hospitality or related field

Associate in General Insurance Designation

Tools

Microsoft Office

Job description

Events Coordinator

Part-Time

Job ID: 2026-3739

Category: Events

Location: US-WI-Madison

Recognized as aMilwaukee Journal SentinelTop Workplace for 14 consecutive years, including three years of being honored as number one! Join us at West Bend, where we believe that our associates are our greatest asset. We hire talented individuals who are conscientious, dedicated, customer focused, and able to build lasting relationships. We create and maintain an environment where you feel a sense of belonging and appreciation. Your diversity of thought, experience, and knowledge are valued. We're committed to fostering a welcoming culture, offering you opportunities for meaningful work and professional growth. More than a workplace, we celebrate our successes and take pride in serving our communities.

Job Summary

The Event Coordinator works closely with internal and external customers to plan to oversee and execute events with low to medium levels of complexity. Events may include internal or external meetings, business marketing and entertainment functions, company gatherings, and community events. Activities are self-directed and performed under intermittent supervision. Activities include, gathering information from multiple sources, identifying providers and support resources, travel coordination, conducting research and making site visits, determine space layouts and coordinating support activities including catering, facilities, audio/video and security. The internal deadline to apply is 9/18/2026. External applications will be accepted on a rolling basis while the position remains open.

Work Location

Office

This position is an in-office role located in Madison, WI. No remote opportunities for this position are available at this time.

Summary of Responsibilities

Works closely with internal and external customers to plan to oversee and execute events with low to medium levels of complexity. Events may include internal or external meetings, business marketing and entertainment functions, company gatherings, and community events. Activities are self-directed and performed under intermittent supervision. Activities include, gathering information from multiple sources, identifying providers and support resources, conducting research and making site visits, determine space layouts and coordinating support activities including catering, facilities, audio/video and security.

Preferred Experience and Skills

• 1-2 years of event planning experience
• Problem solving skills
• Working knowledge of Microsoft Office software products
• Strong oral and written communication skills
• Customer Service and Interpersonal skills
• Organizational skills

Preferred Education and Training

• Associate degree in business, hospitality, or related field
• Associate in General Insurance Designation

Salary Statement

The hourly range for this position is $23.80-29.75.

Benefits

• Medical & Prescription Insurance
• Health Savings Account
• Dental Insurance
• Vision Insurance
• Short and Long Term Disability
• Flexible Spending Accounts
• Life and Accidental Death & Disability
• Accident and Critical Illness Insurance
• Employee Assistance Program
• 401(k) Plan with Company Match
• Pet Insurance
• Paid Time Off. Standard first year PTO is 17 days, pro-rated based on month of hire. Enhanced PTO may be available for experienced candidates
• Bonus eligible based on performance
• West Bend will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act for Colorado employees, in accordance with its plans and policies.

EEO

West Bend provides equal employment opportunities to all associates and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and promotion.