Event Coordinator

Gage Marine Corporation; Williams Bay (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Pier 290 – Lake Life Catering in Wisconsin is seeking an Event Coordinator to bring events to life from planning through execution. You will work closely with clients, vendors, kitchen staff, and internal teams to ensure every detail is managed, timelines followed, and guests leave with lasting memories.

The ideal candidate has at least 2 years in event coordination or related hospitality roles, with strong organizational and communication skills.

Qualifications

• Minimum of 2 years of experience in event coordination, hospitality, or related field (venue or catering a strong plus).
• Excellent organizational and time-management skills with ability to multitask in a fast-paced environment.
• Strong interpersonal and written/verbal communication for client-facing work.

Responsibilities

• Serve as the primary contact for clients during planning and execution of events.
• Coordinate on-site and off-site logistics including timelines, layouts, menus, rentals, and vendor details.
• Conduct site tours and client meetings, offering expert advice and creative suggestions.

Skills

Event coordination

Client relations

Organizational skills

Time management

Job description

About Us

Pier 290 – Lake Life Catering is a premier venue and catering company dedicated to creating unforgettable experiences. From weddings to corporate events and everything in between, we pride ourselves on exceptional service, creative culinary offerings, and beautifully managed events. Nestled in the heart of Lake Geneva, our team brings passion, precision, and personality to every event we host or cater.

Description

Pier 290 – Lake Life Catering is a premier venue and catering company dedicated to creating unforgettable experiences. From weddings to corporate events and everything in between, we pride ourselves on exceptional service, creative culinary offerings, and beautifully managed events. Nestled in the heart of Lake Geneva, our team brings passion, precision, and personality to every event we host or cater.

Position Overview

We’re seeking a detail-oriented, enthusiastic, and customer-focused Event Coordinator to join our dynamic team. This individual will be instrumental in bringing events to life from the initial planning stages through execution. Working closely with clients, vendors, kitchen staff, and internal teams, the Event Coordinator ensures that every detail is thoughtfully managed, timelines are followed, and guests leave with a lasting impression. At Pier 290 – Lake Life Catering, we believe in crafting experiences that are as seamless as they are spectacular, and we’re looking for someone who shares that vision.

Key Responsibilities

• Serve as the primary point of contact for clients throughout the planning and execution of events
• Coordinate logistics for on-site and off-site events, including timelines, layouts, menus, rentals, and vendor details
• Conduct site tours and client meetings, offering expert advice and creative suggestions
• Reply to client inquiries in a timely and professional manner
• Manage event timelines and ensure events run smoothly from setup to breakdown
• Handle last-minute changes with professionalism and a solutions-oriented attitude
• Maintain accurate records of all event details, communications, and invoices
• Support sales efforts through follow-up, upselling opportunities, and building client relationships

Job Requirements

The ideal candidate will have a minimum of 2 years of experience in event coordination, hospitality, or a related field—venue or catering experience is a strong plus. They should possess exceptional organizational and time-management skills, with the ability to multitask and thrive in a fast-paced environment. Strong interpersonal and communication skills, both written and verbal, are essential for success in this client-facing role. A flexible schedule is a must, including availability for nights, weekends, and holidays, as our events span a variety of times and occasions.

If you’re passionate about hospitality and want to be part of a team that creates extraordinary memories for our guests, we’d love to meet you!