Senior Litigation Executive Assistant

Gibson Dunn; Los Angeles (CA); On-site; USD 100,000 - 120,000; Full time

Job summary

Gibson Dunn is seeking a Legal Executive Assistant in Los Angeles, supporting a group of partners and Of Counsels with comprehensive administrative duties. The role involves coordinating daily activities, preparing reports, managing time entries and travel, and handling client onboarding and billing within a team-based Legal Administrative Services Department.

The ideal candidate has a Bachelor’s degree (or equivalent experience) and at least 5 years in a law-firm setting, with strong Microsoft

Qualifications

• Bachelor’s degree preferred or equivalent relevant work experience.
• 5 years relevant experience required, preferably in a law firm environment.
• Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.
• Experience in Adobe, Workshare Compare, Best Authority and Litera Forte preferred.

Responsibilities

• Providing executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels within the litigation practice group.
• Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices.
• Managing a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
• Managing client onboarding, billing, and relationship management activities.
• Organizing complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
• Providing back-up support to peers and liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Skills

Attention to detail

Communication skills

Time management

Discretion

Initiative

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Adobe

Workshare Compare

Best Authority

Litera Forte

Job description

Gibson Dunn is seeking a Legal Executive Assistant in Los Angeles, supporting a group of partners and Of Counsels with comprehensive administrative duties. The role involves coordinating daily activities, preparing reports, managing time entries and travel, and handling client onboarding and billing within a team-based Legal Administrative Services Department.

The ideal candidate has a Bachelor’s degree (or equivalent experience) and at least 5 years in a law-firm setting, with strong Microsoft