Legal Executive Assistant

Gibson, Dunn & Crutcher; Dallas (TX); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health care

Retirement benefits

Paid time off

Parental leave

Life insurance

Flexible Spending Accounts

Bonuses

Job summary

Gibson Dunn in Dallas seeks a Legal Executive Assistant (Litigation & Corporate) to support Partners and Of Counsel within the Legal Administrative Services Department. You will coordinate daily activities and provide high-level administrative support and practice coordination.

The role requires meticulous attention to detail, exceptional communication, and the ability to manage complex scheduling, travel, onboarding, and billing, while working with multiple departments.

Qualifications

• Bachelor’s degree or equivalent relevant work experience preferred.
• 5+ years of relevant experience required, preferably in a legal or professional services environment.
• Highly proficient in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.

Responsibilities

• Provide executive support as part of a team of Legal Executive Assistants to a group of Partners and Of Counsel attorneys.
• Collaborate closely with assigned attorneys to effectively manage day‑to‑day coordination of the attorneys’ respective practices.
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
• Manage client onboarding, billing, and relationship management activities.
• Organize complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
• Provide back‑up support to peers. Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Skills

Attention to detail

Multitasking

Communication

Independent work

Initiative

Discretion

Self-starter

Creativity

Overtime willingness

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high‑stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Dallas, the Legal Executive Assistant (Litigation & Corporate) will be responsible for supporting a group of Partners and Of Counsel attorneys within our Legal Administrative Services Department. The firm’s Legal Executive Assistants are responsible for working with their assigned attorneys to coordinate daily activities and provide the highest level of administrative support and practice coordination.

This role reports to Manager of Legal Administrative Services, taking daily direction from their assigned attorneys.

Responsibilities

• Provide executive support as part of a team of Legal Executive Assistants to a group of Partners and Of Counsel attorneys.
• Collaborate closely with assigned attorneys to effectively manage day‑to‑day coordination of the attorneys’ respective practices.
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
• Manage client onboarding, billing, and relationship management activities.
• Organize complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
• Provide back‑up support to peers. Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Qualifications

• High attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast‑paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients. Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• Exhibit high degree of initiative and critical‑thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast‑paced, deadline‑driven, detail‑oriented work environment.
• High level of integrity and discretion in handling confidential information.
• Self‑starter with demonstrated instances of taking initiative.
• Creative thinker who is resourceful and anticipatory of the needs of their assignments.
• Ability to work overtime when necessary.

Experience

• Bachelor’s degree or equivalent relevant work experience preferred.
• 5+ years of relevant experience required, preferably in a legal or professional services environment.
• Highly proficient in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.

The annual compensation range for this position is $80,000 – $100,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance‑based bonuses.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail].

Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non‑accommodation matter will not receive a response.