Legal Executive Assistant

Gibson Dunn; Los Angeles (CA); On-site; USD 100,000 - 120,000; Full time

Job summary

Gibson Dunn is seeking a Legal Executive Assistant in Los Angeles, supporting a group of partners and Of Counsels with comprehensive administrative duties. The role involves coordinating daily activities, preparing reports, managing time entries and travel, and handling client onboarding and billing within a team-based Legal Administrative Services Department.

The ideal candidate has a Bachelor’s degree (or equivalent experience) and at least 5 years in a law-firm setting, with strong Microsoft

Qualifications

• Bachelor’s degree preferred or equivalent relevant work experience.
• 5 years relevant experience required, preferably in a law firm environment.
• Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.
• Experience in Adobe, Workshare Compare, Best Authority and Litera Forte preferred.

Responsibilities

• Providing executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels within the litigation practice group.
• Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices.
• Managing a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
• Managing client onboarding, billing, and relationship management activities.
• Organizing complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
• Providing back-up support to peers and liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Skills

Attention to detail

Communication skills

Time management

Discretion

Initiative

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Adobe

Workshare Compare

Best Authority

Litera Forte

Job description

Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Downtown Los Angeles or Century City, the Legal Executive Assistant will be responsible for working with their assigned partners and Of Counsels to coordinate daily activities and provide the highest level of administrative support and practice coordination.

The Legal Executive Assistant will support support a group of partners and Of Counsels as part of a team-based support structure within our Legal Administrative Services Department.

This role reports to the Director of Administration, taking daily direction from their assigned partners.

Responsibilities include:

• Providing executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels within the litigation practice group.
• Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices.
• Managing a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
• Managing client onboarding, billing, and relationship management activities.
• Organizing complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
• Providing back-up support to peers and liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Qualifications:

• Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.
• Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
• High level of integrity and discretion in handling confidential information.
• Creative thinker who is resourceful and anticipatory of the needs of their assignments.
• Self-starter with demonstrated instances of taking initiative.
• Ability to work overtime as necessary.

Experience:

• Bachelor’s degree preferred or equivalent relevant work experience.
• 5 years relevant experience required, preferably in a law firm environment.
• Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.
• Highly proficient in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.
• Experience in Adobe, Workshare Compare, Best Authority and Litera Forte preferred.

Litigation Qualifications & Experience:

• 3-5 years of hands-on civil litigation experience
• Strong knowledge of California Rules of Court and civil procedure
• Proficiency with e-filing in state and federal courts
• Experience with docketing, calendaring, and law & motion practice
• Solid background in discovery management and large-scale document productions

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $100,000 - $120,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

#LI-DNI

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail]. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.