Senior Litigation Administrative Specialist

Justia; New York (NY); On-site; USD 50,000 - 88,000; Full time

Job summary

Justia is seeking a Legal Administrative Assistant to provide high-level administrative support to litigation attorneys. This role requires discretion, professionalism, and the ability to manage competing priorities.

Responsibilities include handling calendars, coordinating meetings, preparing reports, assisting with client communications, processing billing, and supporting business development initiatives. E-file knowledge is a plus.

Qualifications

• Bachelor’s or Associate’s degree preferred.
• Legal Administrative Assistant experience preferred.
• Proven ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Maintain knowledge of attorneys’ practice areas and legal terminology.
• Handle multiple assignments, timelines, and people daily.
• Submit billable time records on time.
• Serve as primary contact for clients and advisors.
• Prepare complex reports and documents including budget reports.
• Coordinate meetings and take minutes.
• Manage calendars and travel arrangements.
• E-file according to court rules and transcribe dictation (a plus).

Skills

Client service

Confidentiality

Time management

Communication skills

Independent work

Education

Bachelor’s or Associate’s degree

Tools

MS Word

Outlook

Excel

Job description

Justia is seeking a Legal Administrative Assistant to provide high-level administrative support to litigation attorneys. This role requires discretion, professionalism, and the ability to manage competing priorities.

Responsibilities include handling calendars, coordinating meetings, preparing reports, assisting with client communications, processing billing, and supporting business development initiatives. E-file knowledge is a plus.