Litigation Legal Assistant

In-finite Search Solutions; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

In-finite Search Solutions is seeking an experienced litigation administrative professional in Columbus, OH. The role supports filing, document preparation, calendar management, and client communications within a busy law firm environment.

You will manage deadlines, maintain files, and assist with depositions and hearings while ensuring accuracy and confidentiality. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• 5+ years of litigation administrative support experience.
• Experience with state and federal court filing procedures, including electronic filings.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prepare and format complex legal documents and filings.
• Excellent organizational, time management, and project coordination skills.
• Strong communication skills and client service focus.

Responsibilities

• Prepare, revise, proofread, format, and distribute legal documents and pleadings.
• Prepare and file litigation documents in state and federal courts, including electronic filings.
• Organize client files, exhibits, and records per firm policies.
• Monitor litigation deadlines and coordinate document submissions in the docketing system.
• Manage attorneys’ calendars and scheduling needs, including travel arrangements.
• Assist with depositions, hearings, mediations, and trials.
• Communicate professionally with clients, attorneys, and court personnel.
• Support matter administration including intake, conflicts checks, and billing requests.
• Enter attorney time, generate reports, and use document management systems.
• Ensure compliance with court rules, firm policies, and confidentiality standards.
• Participate in ongoing training to enhance skills; maintain professionalism and discretion.

Skills

Strong organizational skills

Attention to detail

Client service oriented

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

Job description

Job Description

Job Description

Responsibilities

• Prepare, revise, proofread, format, and distribute legal documents, pleadings, correspondence, and other materials from written drafts, dictation, or templates.
• Prepare and file litigation documents in state and federal courts, including electronic filings, tables of contents, tables of authorities, exhibits, and other court-required materials.
• Organize, maintain, and manage electronic and paper client files, litigation documents, exhibits, pleadings, binders, and records in accordance with firm policies and procedures.
• Monitor litigation deadlines, court filings, docket entries, and case-related activities; coordinate timely submission of documents into the firm's docketing system.
• Manage attorneys’ calendars, coordinating travel arrangements, court dates, depositions, client meetings, and other key deadlines and scheduling needs.
• Assist with preparation for depositions, hearings, mediations, arbitrations, trials, and other litigation proceedings.
• Communicate professionally with clients, attorneys, court personnel, opposing counsel, vendors, and firm personnel while delivering exceptional client service.
• Support matter administration by processing new client and matter intake, conflict checks, billing requests, expense reports, check requests, mail, and other administrative tasks.
• Enter attorney time, maintain matter information, generate reports, and utilize document management, timekeeping, case management, and workflow systems to support efficient matter management.
• Support compliance with court rules, filing requirements, firm policies, and confidentiality standards.
• Participate in ongoing training and professional development to enhance technical and administrative skills.
• Maintain the highest standards of professionalism, discretion, and confidentiality in all client and firm matters.

Qualifications

• High School diploma or equivalent required
• 5+ years of litigation administrative support experience, preferably supporting multiple attorneys in a law firm, professional services organization, or corporate legal department.
• Experience with state and federal court filing procedures, including electronic filing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management, docketing, timekeeping, and case management systems.
• Ability to prepare and format complex legal documents, filings, exhibits, and related litigation materials.
• Excellent organizational, time management, and project coordination skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Strong verbal, written, and interpersonal communication skills with a focus on client service.
• Ability to work independently, maintain confidentiality, and function effectively within a collaborative team environment.
• Strong problem-solving skills, adaptability, and willingness to learn new technologies and processes.