Real Estate Litigation Legal Secretary

The ONeil Search Group; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

The ONeil Search Group is seeking a capable legal administrative professional to provide high-level administrative and legal support to attorneys handling complex litigation from inception through trial in New York.

You will manage attorney calendars, coordinate meetings and court appearances, assist with billing and time entries, draft and finalize documents, and maintain client relationships with discretion in a fast-paced environment.

Responsibilities

• Provide high-level administrative and legal support to attorneys handling complex litigation matters from inception through trial.
• Manage attorney calendars, including court appearances, depositions, client meetings, internal meetings, filing deadlines, and other case-related commitments.
• Handle billing, including reviewing and editing pro formas, coordinating billing adjustments, monitoring billing deadlines, working closely with the Billing Department, and assisting with client billing inquiries.
• Accurately enter and maintain attorney time and ensure time entries are completed and released in accordance with Firm deadlines and client billing requirements.
• Draft, revise, proofread, format, and finalize legal documents, correspondence, pleadings, briefs, motions, and other litigation materials, ensuring accuracy and consistency with Firm and court requirements.
• Serve as a key point of contact for clients, providing polished, professional, responsive, and discreet client service and regularly communicating with clients regarding meetings, case-related logistics, billing, and other administrative matters.
• Maintain a high level of professionalism and discretion when interacting with high-profile clients, attorneys, courts, opposing counsel, vendors, and other external contacts.
• Anticipate attorney needs, proactively manage competing priorities, and follow through on assignments with minimal supervision.
• Provide back-up secretarial assistance as needed and general support for ad hoc projects.
• Must be able to handle multiple tasks in a very fast-paced environment.
• Perform other work duties as assigned.

Job description

JOB RESPONSIBILITIES

• Provide high-level administrative and legal support to attorneys handling complex litigation matters from inception through trial.
• Manage attorney calendars, including court appearances, depositions, client meetings, internal meetings, filing deadlines, and other case-related commitments.
• Handle billing, including reviewing and editing pro formas, coordinating billing adjustments, monitoring billing deadlines, working closely with the Billing Department, and assisting with client billing inquiries.
• Accurately enter and maintain attorney time and ensure time entries are completed and released in accordance with Firm deadlines and client billing requirements.
• Draft, revise, proofread, format, and finalize legal documents, correspondence, pleadings, briefs, motions, and other litigation materials, ensuring accuracy and consistency with Firm and court requirements.
• Serve as a key point of contact for clients, providing polished, professional, responsive, and discreet client service and regularly communicating with clients regarding meetings, case-related logistics, billing, and other administrative matters.
• Maintain a high level of professionalism and discretion when interacting with high-profile clients, attorneys, courts, opposing counsel, vendors, and other external contacts.
• Anticipate attorney needs, proactively manage competing priorities, and follow through on assignments with minimal supervision.
• Provide back-up secretarial assistance as needed and general support for ad hoc projects.
• Must be able to handle multiple tasks in a very fast-paced environment.
• Perform other work duties as assigned.