Senior Litigation Administrative Assistant

Nelson Mullins; San Diego (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Job summary

Nelson Mullins in San Diego is seeking a Litigation Administrative Assistant to support attorneys and paralegals on complex commercial, civil, and defense matters. This role provides high‑level legal and administrative support within a collaborative, fast‑paced environment.

You will manage calendars, travel, monthly expense reports, prepare and file pleadings, perform e‑filing, schedule depositions and client meetings, and assist with billing and conflicts checks.

Qualifications

• At least four years of recent State and Federal litigation experience in a law firm.
• Strong writing and communication skills.
• Proficient with Microsoft Office Suite; experience with document management, docketing, and billing/time entry programs.

Responsibilities

• Maintain attorney calendars and travel arrangements.
• Prepare, revise, and finalize pleadings and other legal documents; perform e‑filing.
• Schedule depositions, mediations, and client meetings; communicate with clients.
• Assist with billing, client invoices, and time entries.
• Run conflict checks and open new client/matter engagements; maintain electronic files.

Skills

Strong writing and communication

Tools

Microsoft Office Suite

Document management systems

Billing/time entry programs

Docketing systems

Job description

Nelson Mullins in San Diego is seeking a Litigation Administrative Assistant to support attorneys and paralegals on complex commercial, civil, and defense matters. This role provides high‑level legal and administrative support within a collaborative, fast‑paced environment.

You will manage calendars, travel, monthly expense reports, prepare and file pleadings, perform e‑filing, schedule depositions and client meetings, and assist with billing and conflicts checks.