Litigation Administrative Assistant

Nelson Mullins; Orlando (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Nelson Mullins in Orlando seeks a Litigation Administrative Assistant to support attorneys and paralegals on complex commercial, civil, and defense matters. The role focuses on high-level legal and administrative tasks in a collaborative, fast-paced environment.

The successful candidate will maintain attorney calendars, coordinate travel, prepare pleadings, and perform e-filing. Responsibilities include scheduling depositions, client meetings, and managing billing and file systems with strong MS

Qualifications

• Five years of recent State and Federal litigation experience in a law firm environment.
• Strong written and verbal communication skills essential.
• Proficiency with Microsoft Office and familiarity with document management and billing systems.

Responsibilities

• Maintain attorney calendars and coordinate travel
• Prepare, revise, and finalize pleadings and other legal documents
• Perform e-filing in various courts and jurisdictions
• Schedule depositions, mediations, and client meetings
• Assist with billing, conflicts checks, and client invoices, and manage electronic files

Skills

Litigation experience

Calendar management

Professional writing

Tools

Microsoft Office Suite

Document management systems

Billing/time entry software

Docketing systems

Job description

Overview

Nelson Mullins, an AmLaw 100 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our Orlando office. In this role, you'll play a key part in supporting attorneys and paralegals on a variety of complex commercial, civil, and defense litigation matters. This is an excellent opportunity for an experienced professional to provide high-level legal and administrative support while working alongside talented colleagues in a dynamic and supportive environment.

A Day in the Life

The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney's caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

We Know You

We are looking for a skilled Litigation Administrative Assistant with at least five years of recent State and Federal litigation experience in a law firm environment. In this role, you'll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you'll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.