Senior-Level Executive Assistant - Reston, VA

S2Technologies, LLC; Reston (VA); Sur place; USD 70 000 - 110 000; Plein temps

Résumé du poste

S2Technologies, LLC seeks a Senior-Level Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA). The role provides essential administrative and executive support to enable mission execution and national intelligence priorities.

Responsibilities include supporting senior leadership, preparing official documents, SOP development, travel procedures, and calendar/records management.

Qualifications

• Minimum 7 years of administrative support experience, including 3 years supporting high-level executives or government leadership.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated understanding of Department of Defense processes, protocols, and terminology.

Responsabilités

• Provide executive support to senior leadership on a full range of administrative and technical writing duties.
• Review, coordinate, and prepare staff summary sheets, memoranda of agreement, and official memos for government review.
• Assist in updating and developing office-level SOPs.
• Support the e-Task management system and assist in managing time and labor as needed.
• Schedule conference rooms and meetings.
• Manage senior leadership calendars; coordinate with external offices for high-level meetings.
• Maintain internal files and records management.
• Prepare charts, graphs, and narrative information for management or program reports.

Connaissances

Executive support

High-level executives

Department of Defense processes

Formation

Bachelor's degree preferred

Outils

Microsoft Office Suite

Description du poste

Position Title

Senior-Level Executive Assistant

Position Overview

S2Technologies is seeking a Senior-Level Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities.

Responsibilities

• Provide executive support to senior leadership on a full range of administrative and technical writing duties.
• Review, coordinate, and prepare staff summary sheets, memoranda of agreement, and official memos for government review.
• Assist in updating and developing office-level Standard Operating Procedures (SOPs).
• Support the e-Task management system and assist in managing time and labor as needed.
• Schedule conference rooms and meetings.
• Manage senior leadership calendars; coordinate with external offices for high-level meetings.
• Maintain internal files and records management.
• Maintain read-ahead books and files for senior leadership; coordinate with elements for provision of material.
• Prepare charts, graphs, and narrative information for management or program reports from material provided by higher-level employees.
• Screen incoming correspondence and determine appropriate actions; review outgoing correspondence for proper format, grammar, and coordination.
• Assist senior leadership with travel procedures, including coordination and creation of travel orders in the Defense Travel System; monitor and track official travel for assigned personnel.

Required Qualifications

• Minimum 7 years of administrative support experience, including 3 years supporting high-level executives or government leadership.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated understanding of Department of Defense processes, protocols, and terminology.

Education

• Bachelor's degree (BA or BS) preferred

Security Clearance

• Active Top Secret / SCI with CI Polygraph

Location

Reston, VA 20191

S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.