Executive Assistant (TS/SCI #26-160)

Strategic Analysis, Inc.; Arlington (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

Strategic Analysis, Inc. seeks an Executive Assistant to support the Office Director within DARPA's IPTO in Arlington, VA. This role is on-site and requires active Top Secret clearance, high judgment, and discretion in a fast-paced defense setting.

You will manage complex calendars, prepare briefing materials, and coordinate meetings with senior government leadership, DoD personnel, industry partners, and academics, ensuring seamless daily operations and timely execution.

Qualifications

• Experience providing executive-level support to C-suite, SES, or Congressional leadership.
• Strong calendar management and prioritization skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Experience with security protocols in a government environment.

Responsibilities

• Serve as the primary administrative partner to the Office Director, managing daily routines, long-range planning, and high-priority commitments.
• Maintain dynamic executive calendars; resolve schedule conflicts proactively and coordinate high-level meetings with senior government leadership, DoD personnel, industry partners, and academic institutions.
• Evaluate incoming requests, determine priority levels, alert the Director to time-sensitive issues, and direct-action items to appropriate staff.
• Track, manage, and enforce accountability on action items, administrative taskers, and office deliverables to ensure timely execution.
• Draft, edit, and proofread formal official correspondence, internal memos, briefing summaries, and executive notes.
• Prepare briefing materials, slide decks, and background documentation ahead of key meetings and presentations.
• Oversee office logistics, including workspace assignments and internal office moves.
• Plan and execute seamless logistics for high-level meetings and events, including audio/visual coordination, visitor badging, transportation, and security clearance paperwork processing.
• Safely handle, transmit, and manage sensitive and classified information with absolute discretion and adherence to security protocols.

Skills

Executive support

Calendar management

Security-conscious work

Discretion

Education

Associate's degree

Tools

Microsoft Office

Presentation software

Job description

Strategic Analysis, Inc. (SA) is seeking a highly proactive, organized, and adaptable Executive Assistant to provide high-level administrative and operational support to the Office Director within DARPA's (IPTO). In this mission-critical role, you will act as the operational engine for the Office Director --anticipating needs, managing complex priorities, and maintaining seamless daily operations in a fast-paced, high-stakes defense environment. The ideal candidate thrives in dynamic settings, demonstrates exceptional judgment with sensitive information, and manages high-priority taskers with speed and precision.

Key Responsibilities

• Serve as the primary administrative partner to the Office Director, managing daily routines, long-range planning, and high-priority commitments.
• Maintain dynamic executive calendars; resolve schedule conflicts proactively and coordinate high-level meetings with senior government leadership, DoD personnel, industry partners, and academic institutions.
• Evaluate incoming requests, determine priority levels, alert the Director to time-sensitive issues, and direct-action items to appropriate staff.

Operations & Mission Execution

• Track, manage, and enforce accountability on action items, administrative taskers, and office deliverables to ensure timely execution.
• Draft, edit, and proofread formal official correspondence, internal memos, briefing summaries, and executive notes.
• Prepare briefing materials, slide decks, and background documentation ahead of key meetings and presentations.
• Oversee office logistics, including workspace assignments and internal office moves.

Meeting & Event Logistics

• Plan and execute seamless logistics for high-level meetings and events, including audio/visual coordination, visitor badging, transportation, and security clearance paperwork processing.
• Safely handle, transmit, and manage sensitive and classified information with absolute discretion and adherence to security protocols.

Qualifications

Mandatory Requirements

• Clearance: Active Top Secret security clearance.
• Experience: executive-level support and calendar management experience supporting C-suite executives, Senior Executive Service (SES), or Congressional leadership.
• Education: Associate's degree from an accredited institution.
• Work Location: Ability to work 100% on-site at DARPA HQ in Arlington, VA.

Preferred Skills & Technical Competencies

• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and modern productivity/project management tools.
• Proven track record supporting both in-person and distributed/remote teams in complex organizational structures.
• Demonstrated experience preparing executive pitch decks, briefing packages, proposals, and background reports.
• Superior verbal and written communication skills with extreme attention to detail.
• Flawless professional discretion, emotional intelligence, and high-level problem-solving ability in rapidly changing environments.

. DARPA experience

Equal employment opportunity, including veterans and individuals with disabilities.