Senior-Level Executive Assistant - Reston, VA

s2-gov; Reston (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

S2Technologies is seeking a Senior-Level Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency in Reston, Virginia. The role provides essential administrative and executive support, helping senior leaders manage calendars, travel, documentation, and high-level communications.

You will coordinate meetings, prepare memos and SOPs, maintain files, and assist with travel orders in the Defense Travel System, ensuring accuracy and compliance with DoD

Qualifications

• 7+ years administrative experience, including 3+ years supporting executives.
• Advanced proficiency in Microsoft Office; Word, Excel, PowerPoint, Outlook.
• Understanding of DoD processes, protocols, and terminology.

Responsibilities

• Provide executive support to senior leadership on admin and writing duties.
• Prepare staff memos, memoranda of agreement, and official government memos for review.
• Develop and update office-level Standard Operating Procedures (SOPs).
• Support the e-Task management system and assist in time/labor management.
• Schedule conference rooms and meetings.
• Manage senior leadership calendars; coordinate with external offices for high-level meetings.
• Maintain internal files and records management.
• Prepare read-ahead books and files for senior leadership; coordinate material provision.
• Prepare charts, graphs, and narrative information for management reports.
• Screen incoming correspondence and determine appropriate actions; ensure proper format and grammar.
• Assist with travel procedures, including Defense Travel System travel orders and tracking.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Records management

Education

Bachelor's degree

Tools

Microsoft Office

Defense Travel System

Job description

Position Title:

Senior-Level Executive Assistant

Position Overview:

S2Technologies is seeking a Senior-Level Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities.

Responsibilities:

• Provide executive support to senior leadership on a full range of administrative and technical writing duties.
• Review, coordinate, and prepare staff summary sheets, memoranda of agreement, and official memos for government review.
• Assist in updating and developing office-level Standard Operating Procedures (SOPs).
• Support the e-Task management system and assist in managing time and labor as needed.
• Schedule conference rooms and meetings.
• Manage senior leadership calendars; coordinate with external offices for high-level meetings.
• Maintain internal files and records management.
• Maintain read-ahead books and files for senior leadership; coordinate with elements for provision of material.
• Prepare charts, graphs, and narrative information for management or program reports from material provided by higher-level employees.
• Screen incoming correspondence and determine appropriate actions; review outgoing correspondence for proper format, grammar, and coordination.
• Assist senior leadership with travel procedures, including coordination and creation of travel orders in the Defense Travel System; monitor and track official travel for assigned personnel.

Required Qualifications:

• Minimum 7 years of administrative support experience, including 3 years supporting high-level executives or government leadership.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated understanding of Department of Defense processes, protocols, and terminology.

Education:

• Bachelor's degree (BA or BS) preferred

Security Clearance:

• Active Top Secret / SCI with CI Polygraph

Location:

Reston, VA 20191

S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.