Senior Legal Office Administrator - Regional Operations

City Staffing; Miami (FL); On-site; USD 175,000 - 185,000; Full time

Job summary

City Staffing seeks a Senior Legal Office Administrator – Regional Operations to oversee five Florida offices and serve as Miami’s Office Administrator. Lead regional operational excellence, financial performance, and client service across the region, mentoring staff and aligning initiatives with firm leadership.

The role requires law firm or professional services operations experience, 5+ years in leadership, and strong budgeting, facilities, and vendor management capabilities.

Qualifications

• Bachelor's degree required; advanced degree or certification preferred.
• 5+ years of admin/office management or operations leadership in a law firm or professional services environment.
• 3+ years managing multiple offices or regional operations.
• 5+ years of leadership, team management, and employee development.
• Experience managing budgets, financial reporting, and operational planning.
• Strong facilities, vendor management, and workplace operations experience.
• Excellent communication, relationship-building, and problem-solving skills.
• Ability to manage competing priorities in a fast-paced environment.
• High level of professionalism, discretion, and executive presence.

Responsibilities

• Lead administrative and operational functions across multiple office locations.
• Mentor and develop Office Administrators and administrative staff throughout the region.
• Partner with firm leadership to implement strategic initiatives and operational improvements.
• Serve as the primary liaison between regional offices and national leadership.
• Manage hiring, onboarding, performance management, compensation reviews, and staff development.
• Promote a culture of accountability, collaboration, and high-quality client service.
• Manage regional office budgets, monitor expenses, and identify cost savings and efficiencies.
• Oversee facilities management, space planning, and vendor relationships.
• Coordinate with IT, facilities, and business services to ensure consistent support.
• Ensure offices are professional, safe, and well maintained.

Skills

Leadership

Budgeting

Vendor management

Communication

Multi-office ops

Education

Bachelor's degree

Advanced degree or certification preferred

Job description

Schedule: Monday-Friday, 9:00 AM-5:00 PM

Compensation: $175,000-$185,000 annually + comprehensive benefits package

Travel: Approximately 5% travel to Florida offices

Relocation Assistance: Candidates open to relocating to the Miami area are encouraged to apply

Position Overview

A nationally recognized law firm is seeking an experienced Senior Legal Office Administrator – Regional Operations to oversee operations across five Florida offices while serving as the Office Administrator for the Miami office.

This senior leadership role partners closely with firm leadership to ensure operational excellence, financial performance, employee engagement, and exceptional client service across the region. The ideal candidate brings a combination of law firm administration, people leadership, multi-office operations management, budgeting, and facilities oversight experience.

Key Responsibilities

Regional Operations & Leadership

• Lead administrative and operational functions across multiple office locations.
• Supervise, mentor, and develop Office Administrators and administrative staff throughout the region.
• Partner with firm leadership to implement strategic initiatives, operational improvements, and firm-wide projects.
• Serve as the primary liaison between regional offices and national leadership.
• Manage hiring, onboarding, performance management, compensation reviews, and staff development efforts.
• Promote a culture of accountability, collaboration, and high-quality client service.
• Manage regional office budgets, monitor expenses, and identify opportunities for cost savings and operational efficiencies.
• Oversee facilities management, office space planning, workplace operations, and vendor relationships.
• Coordinate closely with IT, facilities, and business services teams to ensure consistent support across all offices.
• Ensure office environments are professional, efficient, safe, and well maintained.
• Monitor compliance with firm policies, regulatory requirements, and operational standards.

Strategic Partnership & Client Service

• Build strong relationships with attorneys, staff, firm leadership, vendors, and business partners.
• Provide operational reporting, insights, and recommendations to leadership.
• Support business objectives by ensuring administrative operations align with firm goals.
• Lead change management initiatives and process improvements that enhance efficiency and service delivery.
• Maintain confidentiality and exercise sound judgment when handling sensitive personnel and business matters.

Qualifications

• Bachelor's degree required; advanced degree or professional certification preferred.
• 5+ years of administrative, office management, or operations leadership experience within a law firm or professional services environment.
• 3+ years of experience managing multiple offices, locations, or regional operations.
• 5+ years of leadership experience managing teams, performance, and employee development.
• Experience managing budgets, financial reporting, and operational planning.
• Strong facilities, vendor management, and workplace operations experience.
• Exceptional communication, relationship-building, and problem-solving skills.
• Ability to successfully manage competing priorities in a fast-paced environment.
• High level of professionalism, discretion, and executive presence.

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.

By submitting your resume to City Staffing, you are agreeing to receive text messages about employment opportunities. Reply with STOP to stop receiving messages. Message & Data rates may apply.