Law Firm Administrator

AppleOne Employment Services; Orlando (FL); Hybrid; USD 85,000 - 90,000; Full time

Benefits offered by this job

PTO

Hybrid/Remote after training

Competitive compensation

Job summary

Downtown Orlando Law Firm is seeking an experienced Firm Administrator to oversee operations, accounting, HR administration, and day-to-day office management in a fast-paced legal environment.

The role emphasizes payroll processing, trust accounting, vendor management, and compliance, with a focus on discretion and strategic partnership with attorneys and staff.

Qualifications

• Minimum 3 years of experience in law firm administration, legal operations, office management, HR administration, or firm operations.
• Experience with payroll, accounts payable, accounts receivable, and financial reconciliations.
• Proficiency with Microsoft Office Suite and accounting/payroll software systems.
• Ability to handle confidential employee and financial information with discretion.

Responsibilities

• Oversee the firm's accounting operations, payroll, AP/AR, and bank reconciliations.
• Manage HR administration, onboarding/offboarding, and benefits coordination.
• Provide operational support, vendor management, and compliance assistance.
• Ensure financial accuracy and reporting; support firm leadership as a key resource.

Skills

Organizational skills

Communication skills

Problem solving

Tools

Microsoft Office

Payroll software

Accounting software

Job description

A well-established and growing law firm in Downtown Orlando is seeking an experienced Firm Administrator to oversee firm operations, accounting functions, human resources administration, and day-to-day office management. This is a highly visible leadership opportunity for a professional who thrives in a fast-paced legal environment and enjoys partnering with attorneys and staff to keep the organization running efficiently. The ideal candidate will have prior law firm administration experience, strong financial and operational acumen, and the ability to manage confidential information with professionalism and discretion.

Job Duties & Responsibilities

The Firm Administrator will manage the firm's accounting operations, human resources functions, office administration, and operational support activities. This role is responsible for payroll processing, accounts payable and receivable, bank reconciliations, trust account administration, employee onboarding and offboarding, benefits coordination, recruiting support, vendor management, compliance reporting, and maintaining efficient office operations. The Firm Administrator will serve as a key resource to firm leadership while ensuring financial accuracy, operational excellence, and a positive employee experience.

Key Areas of Responsibility

• Accounting & Financial Operations
• Payroll Processing & Benefits Administration
• Accounts Payable & Accounts Receivable
• Bank Reconciliations & Trust Accounting
• Human Resources & Employee Relations
• Legal Operations & Compliance Support

Requirements

• Minimum of 3 years of experience in law firm administration, legal operations, office management, HR administration, or firm operations
• Prior experience working within a law firm environment is required
• Experience managing payroll, accounts payable, accounts receivable, and financial reconciliations
• Strong understanding of office operations and administrative management
• Experience handling confidential employee and financial information
• Proficiency with Microsoft Office Suite and accounting/payroll software systems
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple priorities while maintaining exceptional attention to detail

Preferred Qualifications

• Previous experience as a Firm Administrator, Legal Administrator, Practice Administrator, or Legal Office Manager
• Experience with trust accounting and legal billing systems
• Experience administering 401(k) plans and employee benefits
• Recruiting and talent acquisition coordination experience
• Demonstrated history of professional stability and long-term career commitment
• Salary Range: $85,000 - $90,000+ DOE
• Competitive compensation package
• Paid Time Off (PTO)
• One remote workday per week after training period

Location

• Downtown Orlando, FL 32801
• Primarily Onsite Position
• Hybrid flexibility available after training (1 remote day per week)

Why Join This Firm?

• Join a stable and growing law firm with a collaborative culture
• Serve in a high-impact leadership role supporting attorneys and firm leadership
• Enjoy a diverse position that combines operations, accounting, HR, and legal administration
• Be a key contributor to the firm's continued growth and success