Senior Legal Executive Assistant to Managing Partner

Insight Global; New York (NY); In loco; USD 85.000 - 100.000; Tempo pieno

Descrizione del lavoro

Insight Global is seeking an Executive Administrative Assistant to support a top international litigation firm in its NYC office. The role focuses on confidential, high-level administrative tasks for the Managing Partner, requiring superb organization and discretion.

Key duties include calendar management, travel arrangements, correspondence, and coordination of meetings, with a strong emphasis on timely delivery and proactive problem-solving.

Competenze

• 3+ years of executive assistant experience in a law firm.
• Proficiency in Microsoft Office: Word, Excel, PowerPoint, Outlook.
• Excellent organizational, analytical, and writing skills.
• Bachelor's Degree; min 3.0 GPA; experience in mid-large law firm.
• Experience coordinating international travel.

Mansioni

• Manage and maintain the Managing Partner's calendar and relevant commitments.
• Arrange comprehensive travel for the Managing Partner, including air, car, and hotels.
• Coordinate work-from-home arrangements for high-priority items.
• Draft acknowledgement letters and personal correspondence for deliverables.
• Handle urgent matters with proactive follow-through under deadlines.
• Manage select attorneys' calendars and coordinate conference rooms and meals.
• Enter time in the firm’s time and billing system; process mail and reimbursement sheets.
• Respond to emails/texts/phone calls from the Managing Partner, including after hours as needed.
• Assist with ad hoc projects such as coordinating personal events.

Conoscenze

Executive assistant experience

Formazione

Bachelor's degree

Strumenti

Microsoft Office

Descrizione del lavoro

Insight Global is seeking an Executive Administrative Assistant to support a top international litigation firm in its NYC office. The role focuses on confidential, high-level administrative tasks for the Managing Partner, requiring superb organization and discretion.

Key duties include calendar management, travel arrangements, correspondence, and coordination of meetings, with a strong emphasis on timely delivery and proactive problem-solving.