Legal Executive Assistant at Insight Global New York, NY

Insight Global; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Insight Global is seeking an Executive Administrative Assistant to support a top international litigation firm in its NYC office. The role focuses on confidential, high-level administrative tasks for the Managing Partner, requiring superb organization and discretion.

Key duties include calendar management, travel arrangements, correspondence, and coordination of meetings, with a strong emphasis on timely delivery and proactive problem-solving.

Qualifications

• 3+ years of executive assistant experience in a law firm.
• Proficiency in Microsoft Office: Word, Excel, PowerPoint, Outlook.
• Excellent organizational, analytical, and writing skills.
• Bachelor's Degree; min 3.0 GPA; experience in mid-large law firm.
• Experience coordinating international travel.

Responsibilities

• Manage and maintain the Managing Partner's calendar and relevant commitments.
• Arrange comprehensive travel for the Managing Partner, including air, car, and hotels.
• Coordinate work-from-home arrangements for high-priority items.
• Draft acknowledgement letters and personal correspondence for deliverables.
• Handle urgent matters with proactive follow-through under deadlines.
• Manage select attorneys' calendars and coordinate conference rooms and meals.
• Enter time in the firm’s time and billing system; process mail and reimbursement sheets.
• Respond to emails/texts/phone calls from the Managing Partner, including after hours as needed.
• Assist with ad hoc projects such as coordinating personal events.

Skills

Executive assistant experience

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Legal Executive Assistant job at Insight Global. New York, NY.

Job Description

Insight Global is seeking an Executive Administrative Assistant to join a top international litigation firm. The executive assistant will be joining the firm's NYC office and will be responsible for the administrative and organizational management of various tasks assigned by the Managing Partner of the firm. The executive assistant is required to have experience handling a wide range of administrative and executive support related tasks, in addition to being exceedingly well organized and maintaining a high level of confidentiality.

Responsibilities:

• Manage and maintain the Managing Partner's calendar, making sure he is well informed of upcoming commitments, responsibilities, and events and following up appropriately

• Organize and coordinate all personal and business-related travel arrangements for the Managing Partner (air travel, car travel, hotel accommodations, etc.) while utilizing the appropriate travel memberships and accrued benefits effectively

• Coordinate Managing Partner's work from home arrangements to ensure proper delivery of various high-priority items (i.e. business documents, etc)

• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks

• Handle matters expeditiously and proactively, follow-through on projects to successful completion, often with deadline pressures

• Managing select attorneys' calendars and coordinate with firm's receptionists to schedule conference rooms and order food for in-house meetings

• Enter time in firm's time and billing system, process outgoing mail, prepare by-hand packages, and prepare expense reimbursement sheets for select attorneys

• Be responsive to emails/texts/phone calls from the Managing Partner, with contact outside normal business hours as needed

• Complete ad hoc projects as assigned by the Managing Partner such as assistance with coordinating personal events and/or family needs

This is a full-time position, onsite 3 days a week onsite in New York, NY.

Compensation:

$85,000 to $100,000 per year annual salary.

Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

• At least 3 years of executive assistant experience within a law firm supporting multiple attorneys

• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook

• High attention to detail with superior organizational and analytical skills

• Excellent organizational, interpersonal, communication, critical thinking, and writing skills

• Bachelor's Degree - minimum of 3.0 GPA - Currently working in a mid-large sized law firm

• Experience coordinating international travel