Senior Legal Biller (3E required)

Jobot; Chicago (IL); Hybrid; USD 90,000 - 115,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Jobot is seeking a Senior Legal Biller for a boutique law firm in Chicago. You will manage the end-to-end billing cycle, ensure invoices are accurate and on schedule, and serve as the in-house expert on the 3E billing system.

This role offers a hybrid schedule with 1800 billable hours expectations and a path to Billing Manager, partnering with attorneys and leadership to optimize processes and drive timely, correct client invoicing.

Qualifications

• High school diploma required; Bachelor's in Accounting, Finance, Business Administration, or related field preferred
• 5+ years as a billing specialist at a law firm
• Hands-on experience with 3E, plus familiarity with e-billing/EDI processing
• Solid understanding of common billing arrangements (hourly, flat fee, retainer, alternative fee) and how they're set up and billed
• Proven ability to handle complex billing issues with good judgment

Responsibilities

• Manage the full billing cycle in 3E, including pro formas, edits, timecard summaries, rate updates for matters and timekeepers, and client reports as needed
• Keep invoices accurate and on time each month, following up with attorneys to clear up issues and move bills toward approval
• Serve as the firm's in-house expert on 3E and e-billing, troubleshooting problems, working with the vendor on system defects, and keeping billing configurations up to date
• Apply client billing arrangements and outside counsel guidelines correctly so invoices are right the first time
• Track the firm's monthly billing calendar and flag attorneys falling behind to leadership
• Keep accurate billing records, including unapplied and unallocated balances
• Work directly with attorneys on billing terms, write-offs, rate exceptions, and invoice questions, while keeping client and firm information confidential
• Partner with the billing and finance teams to support month-end close and reporting for leadership
• Contribute to special projects like process improvements, system testing, and policy changes
• Help train and mentor other billing staff

Skills

Billing expertise

3E specialist

Invoicing

Analytical thinking

Communication

Mentoring

Confidentiality

Time management

Education

Bachelor's degree in Accounting/Finance/Business Administration

High school diploma

Tools

3E software

Job description

Job details:

Boutique law firm specializing in legal services for private clients, including estate planning, business and corporate representation, taxation, litigation, sports law, entertainment, real estate, and health law.

This Jobot Job is hosted by: Mallory Schreiner

Salary: $90,000 - $115,000 per year

A bit about us:

Boutique law firm specializing in legal services for private clients, including estate planning, business and corporate representation, taxation, litigation, sports law, entertainment, real estate, and health law.

Why join us?

Hybrid schedule

1800 Billable hours

About the Role

The Senior Legal Biller manages the end-to-end billing cycle, working closely with attorneys and firm leadership to keep invoices accurate and on schedule. This person becomes the go-to resource on the firm's 3E billing system and is expected to grow into a Billing Manager role over time, eventually owning the billing team's processes and results.

Key Responsibilities

• Manage the full billing cycle in 3E, including pro formas, edits, timecard summaries, rate updates for matters and timekeepers, and client reports as needed
• Keep invoices accurate and on time each month, following up with attorneys to clear up issues and move bills toward approval
• Serve as the firm's in-house expert on 3E and e-billing, troubleshooting problems, working with the vendor on system defects, and keeping billing configurations (charge types, matter types, rate overrides) up to date
• Apply client billing arrangements and outside counsel guidelines correctly so invoices are right the first time
• Track the firm's monthly billing calendar (time release, draft generation, attorney review, final deadlines) and flag attorneys falling behind to leadership
• Keep accurate billing records, including unapplied and unallocated balances
• Work directly with attorneys on billing terms, write-offs, rate exceptions, and invoice questions, while keeping client and firm information confidential
• Partner with the billing and finance teams to support month-end close and reporting for leadership
• Contribute to special projects like process improvements, system testing, and policy changes
• Help train and mentor other billing staff

Education and Experience (Required)

High school diploma required; Bachelor's in Accounting, Finance, Business Administration, or related field preferred

5+ years as a billing specialist at a law firm

Hands-on experience with 3E, plus familiarity with e-billing/EDI processing

Solid understanding of common billing arrangements (hourly, flat fee, retainer, alternative fee) and how they're set up and billed

Proven ability to handle complex billing issues with good judgment

Skills and Abilities

Process-minded, able to spot gaps and actually improve procedures rather than just follow them

Strong interpersonal skills, comfortable building trust with attorneys and staff at all levels, even without direct authority

Highly organized with strong attention to detail, since this role runs on a firm monthly deadline calendar

Strong written and verbal communication, this role involves direct contact with attorneys and firm leadership

Solid analytical and problem-solving skills

Comfortable juggling multiple projects and competing deadlines

Trustworthy with confidential information and sound discretion

Works well under pressure and collaborates easily with others

Preferred Qualifications

Prior experience supervising or managing a team is a plus, though not required if the candidate is otherwise strong on billing and 3E expertise

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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