Legal Billing Specialist ( Hybrid )

Jobot; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health benefits package

PTO package

401(k) match

Growth opportunities

Hybrid flexibility (2 days remote / 3 days in-office)

Job summary

A distinguished law firm is hiring a Legal Billing Specialist (Hybrid) in New York. The role entails setting up billing matters, collaborating with attorneys, and managing invoices. Candidates should possess a bachelor's degree and be adept at billing software, with strong analytical and communication skills. The firm offers a hybrid work environment, comprehensive benefits, and a commitment to diversity and inclusion.

Qualifications

• Bachelor’s degree required, preferably in Business, Accounting, Finance, or a related field.
• Experience in legal billing or a similar role is a strong plus.

Responsibilities

• Set up matters with proper coding, rates, and task codes to ensure alignment with client billing guidelines.
• Collaborate with attorneys and eBilling vendors to resolve discrepancies.
• Prepare and process client bills, including generating proformas.
• Develop budgets and reports for clients and internal management.
• Manage past-due invoices and coordinate with clients.
• Submit eBills and ensure invoices are approved.
• Serve as the main point of contact for billing inquiries.

Skills

Proficient in billing software

Microsoft Excel

Detail-oriented

Excellent communication skills

Ability to multitask

Customer-focused approach

Education

Bachelor’s degree in Business, Accounting, Finance, or related field

Tools

Elite

Aderant

3E

Job description

Legal Billing Specialist (Hybrid)

Salary $70,000 - $90,000 per year.

Our client is a distinguished and forward‑thinking law firm with a longstanding history of providing exceptional legal services. Known for its collaborative culture, innovative solutions, and unwavering commitment to excellence, the firm serves a diverse range of clients—including prominent corporations, government entities, and high‑profile individuals. With a global presence and a team of top‑tier professionals, the firm fosters an inclusive and dynamic work environment where every team member plays a crucial role in delivering world‑class results.

Benefits

• Comprehensive health benefits package
• PTO package
• 401(k) match
• Growth opportunities
• Hybrid flexibility (2 days remote / 3 days in‑office)

Responsibilities

• Set up matters with proper coding, rates, and task codes to ensure alignment with client billing guidelines.
• Collaborate with attorneys, assistants, and eBilling vendors to resolve discrepancies and maintain accurate billing records.
• Prepare and process client bills, including generating proformas, editing narratives, and creating LEDES files.
• Develop budgets, billing forecasts, and custom reports for clients and internal management.
• Proactively manage past‑due invoices, coordinating with attorneys and clients to resolve payment issues.
• Submit eBills, address rejections, and ensure invoices are approved and paid through various eBilling platforms.
• Serve as the main point of contact for billing‑related inquiries from attorneys, clients, and firm leadership.

What Makes You a Great Fit

• Tech‑savvy: Proficient in billing software (Elite, Aderant preferred; 3E a plus) and skilled in Microsoft Excel.
• Analytical & detail‑oriented: Thrive on solving problems and delivering accurate, high‑quality work.
• Communicative: Excellent written and verbal communication skills make collaboration effortless.
• Self‑motivated: Able to juggle multiple tasks, work independently, and adapt to a fast‑paced environment.
• Customer‑focused: Positive, solutions‑oriented approach to client and team interactions.

Qualifications

Bachelor’s degree required, preferably in Business, Accounting, Finance, or a related field. Experience in legal billing or a similar role is a strong plus.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

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