Senior Legal Biller (3E required)

Australia-Employment; Chicago (IL); Hybrid; USD 90,000 - 115,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Jobot in Chicago seeks a Senior Legal Biller (3E required) to manage the full billing cycle in 3E, ensuring accurate invoices and timely client reports.

You will work with attorneys and finance to handle month-end close, rate overrides, and client adherence to outside counsel guidelines, operating in a hybrid schedule.

Ideal candidates have 5+ years at a law firm, hands-on 3E experience, and strong attention to detail.

Qualifications

• High school diploma required; Bachelor's in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years as a billing specialist at a law firm
• Hands-on experience with 3E, plus familiarity with e-billing/EDI processing
• Solid understanding of common billing arrangements (hourly, flat fee, retainer, alternative fee) and how they're set up and billed
• Proven ability to handle complex billing issues with good judgment

Responsibilities

• Manage the full billing cycle in 3E, including pro formas, edits, timecard summaries, rate updates for matters and timekeepers, and client reports as needed
• Keep invoices accurate and on time each month, following up with attorneys to clear up issues and move bills toward approval
• Serve as the firm's in-house expert on 3E and e-billing, troubleshooting problems, working with the vendor on system defects, and keeping billing configurations up to date
• Apply client billing arrangements and outside counsel guidelines correctly so invoices are right the first time
• Track the firm's monthly billing calendar and flag attorneys falling behind to leadership
• Keep accurate billing records, including unapplied and unallocated balances
• Work directly with attorneys on billing terms, write-offs, rate exceptions, and invoice questions
• Partner with the billing and finance teams to support month-end close and reporting for leadership
• Contribute to special projects like process improvements, system testing, and policy changes
• Help train and mentor other billing staff

Skills

3E billing

Billing

e-billing

Client reporting

Education

Bachelor's in Accounting or related field

5+ years law firm billing

Tools

Thomson 3E

EDI processing

Job description

Senior Legal Biller (3E required)

$90000 - $115000 per year | Chicago, IL | Hybrid | Permanent

Boutique law firm specializing in legal services for private clients, including estate planning, business and corporate representation, taxation, litigation, sports law, entertainment, real estate, and health law.

A bit about us:

Boutique law firm specializing in legal services for private clients, including estate planning, business and corporate representation, taxation, litigation, sports law, entertainment, real estate, and health law.

Why join us?

• Hybrid schedule
• 1800 Billable hours

Job Details

About the Role

• Manage the full billing cycle in 3E, including pro formas, edits, timecard summaries, rate updates for matters and timekeepers, and client reports as needed
• Keep invoices accurate and on time each month, following up with attorneys to clear up issues and move bills toward approval
• Serve as the firm's in-house expert on 3E and e-billing, troubleshooting problems, working with the vendor on system defects, and keeping billing configurations (charge types, matter types, rate overrides) up to date
• Apply client billing arrangements and outside counsel guidelines correctly so invoices are right the first time
• Track the firm's monthly billing calendar (time release, draft generation, attorney review, final deadlines) and flag attorneys falling behind to leadership
• Keep accurate billing records, including unapplied and unallocated balances
• Work directly with attorneys on billing terms, write-offs, rate exceptions, and invoice questions, while keeping client and firm information confidential
• Partner with the billing and finance teams to support month-end close and reporting for leadership
• Contribute to special projects like process improvements, system testing, and policy changes
• Help train and mentor other billing staff

Education and Experience (Required)

• High school diploma required; Bachelor's in Accounting, Finance, Business Administration, or related field preferred
• 5+ years as a billing specialist at a law firm
• Hands-on experience with 3E, plus familiarity with e-billing/EDI processing
• Solid understanding of common billing arrangements (hourly, flat fee, retainer, alternative fee) and how they're set up and billed
• Proven ability to handle complex billing issues with good judgment

Skills and Abilities

• Process-minded, able to spot gaps and actually improve procedures rather than just follow them
• Strong interpersonal skills, comfortable building trust with attorneys and staff at all levels, even without direct authority
• Highly organized with strong attention to detail, since this role runs on a firm monthly deadline calendar
• Strong written and verbal communication, this role involves direct contact with attorneys and firm leadership
• Solid analytical and problem-solving skills
• Comfortable juggling multiple projects and competing deadlines
• Trustworthy with confidential information and sound discretion
• Works well under pressure and collaborates easily with others

Preferred Qualifications

• Prior experience supervising or managing a team is a plus, though not required if the candidate is otherwise strong on billing and 3E expertise

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.