Legal Assistant

The Phoenix Group; Clay Arsenal (CT); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development opportunities

Job summary

The Phoenix Group Advisors seeks a Legal Assistant to support attorneys specializing in Construction Litigation. The role requires robust administrative oversight, including drafting, filings, calendar management, and billing, to ensure efficient case progression and client communication.

Candidates should have 3–5 years of legal administrative experience, strong mastery of MS Office, and familiarity with iManage and Elite.

Qualifications

• 3–5 years of legal administrative experience supporting Construction Litigation cases.
• Proficiency in Microsoft Office Suite and familiarity with document management systems (iManage).
• Experience with legal billing platforms (Elite preferred).
• Excellent written and verbal communication with keen attention to detail.
• Ability to transcribe legal documents at a minimum of 60 words per minute.
• Strong organizational skills and ability to manage multiple tasks and deadlines.

Responsibilities

• Draft, proofread, and edit legal correspondence and court documents with accuracy.
• Manage electronic filing, storage, and retrieval via the firm’s system (iManage).
• Coordinate court filings, deadlines, and attorney/client meetings.
• Prepare and submit electronic court filings and ensure compliance with deadlines.
• Open and maintain client/matter files, perform conflict checks, and archive records.
• Handle client inquiries and provide timely case updates.
• Process billing, draft and review invoices, and record billable time in the billing system (Elite).
• Support other legal staff and foster team collaboration.
• Proofread and manage mail and filing systems to support operations.

Skills

Legal administration

Construction Litigation knowledge

MS Office proficiency

Document management familiarity

Billing & time entry

Communication skills

Organizational skills

Transcription (60 wpm)

Tools

iManage

Elite

Timeslips

Job description

Role Overview The Legal Assistant will provide comprehensive administrative support to attorneys specializing in Construction Litigation, ensuring efficient case management, compliance with court procedures, and effective communication with clients and internal teams. This position plays a crucial role in maintaining the firm's high standards of legal operations and client service.

Key Responsibilities

• Draft, proofread, and edit legal correspondence, memoranda, and court documents with a high degree of accuracy using advanced document preparation software (e.g., Microsoft Word, Adobe Acrobat).
• Manage electronic filing, document storage, retrieval, and organization via the firm’s document management system (e.g., iManage).
• Coordinate and schedule court filings, deadline reminders, attorney meetings, and client appointments utilizing Outlook or similar calendar management tools.
• Prepare and submit electronic filings to courts; ensure compliance with filing protocols and deadlines.
• Open and maintain client and matter files, including conflict of interest checks, document review, and archival processes.
• Handle client inquiries professionally and respond promptly to requests for case updates and information.
• Process billing procedures, including drafting, reviewing, and editing invoices and billing sheets within legal accounting and billing systems (e.g., Elite or similar platforms).
• Record and track billable time accurately and efficiently into the firm’s legal billing system.
• Support team coverage by assisting other legal administrative staff as needed, fostering effective team collaboration.
• Perform related administrative duties such as proofreading legal documents, managing incoming/outgoing mail, and maintaining filing systems to support legal operations.

Core Qualifications & Requirements

• 3 to 5 years of legal administrative experience supporting Construction Litigation cases.
• Strong knowledge of construction litigation processes, legal deadlines, court procedures, and rules.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and familiarity with document management systems (iManage) and legal billing platforms (Elite preferred).
• Exceptional written and verbal communication skills with keen attention to detail.
• Ability to transcribe legal documents and correspondence accurately at a minimum of 60 words per minute.
• Excellent organizational skills, with the ability to prioritize multiple tasks and meet strict deadlines.
• Strong interpersonal skills, enabling effective communication with diverse clients, attorneys, and staff.
• Ability to work independently and collaboratively in a high-pressure environment.
• Physical ability to perform job duties including sitting for extended periods, walking, standing, lifting, and reaching, with reasonable accommodations if required.

Nice-to-Have Qualifications

• Experience with litigation case management software and electronic court filing systems.
• Familiarity with construction law terminology and legal workflow processes.
• Prior experience in legal billing and time entry using Elite or comparable systems.

Core Technical Skills

• Construction Litigation legal procedures, court rules, and deadlines
• Document management systems (iManage, NetDocuments)
• Legal billing systems (Elite, Timeslips, or similar)
• Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Electronic court filing and document preparation tools
• Legal calendaring and deadline management

Career Impact

This role offers the chance to join a respected law-focused organization where your expertise in Construction Litigation will directly influence case success and client satisfaction.

Compensation and Benefits

Salary range: $75,000 - $85,000, commensurate with experience and qualifications. Benefits include health insurance, paid time off, and professional development opportunities.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.