Senior Legal Assistant

Atrium Staffing LLC; New York (NY); On-site; USD 62,000 - 69,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking a Senior Legal Assistant for a boutique law firm in New York. This role provides comprehensive administrative support to Partners and legal teams in a fast-paced environment.

Responsibilities include travel arrangements, calendar management, meeting logistics, and billing support, with strong emphasis on confidentiality and accuracy. A Bachelor’s degree and 5+ years of related experience are required.

Qualifications

• 5+ years of experience supporting senior-level executives or attorneys in a law firm or professional services environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Outstanding organizational, communication, and multitasking abilities.
• Strong attention to detail with the ability to handle sensitive and confidential information.

Responsibilities

• Coordinate complex domestic and international travel arrangements, including transportation, accommodations, and detailed itineraries.
• Manage calendars, scheduling, and meeting logistics for attorneys and legal staff.
• Arrange catering and conference room accommodations for meetings and client events.
• Process, monitor, and reconcile vendor and client invoices while addressing billing inquiries and discrepancies.
• Prepare and submit expense reports and reimbursement requests in a timely manner.
• Reconcile attorney accounts and assist with financial tracking and reporting.
• Provide general administrative support, including document preparation, correspondence, and special projects as needed.

Skills

5+ years professional services support

MS Office proficiency

Organizational skills

Attention to detail

Discretion/confidentiality

Communication skills

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Client Overview:

Our client is a highly regarded boutique law firm known for its sophisticated litigation practice and exceptional client service. The firm specializes in complex commercial disputes, internal investigations, and appellate matters, representing a diverse range of high-profile clients. They are seeking a Senior Legal Assistant to provide dedicated support to Partners and their legal teams.

Salary/Hourly Rate:

$45/hr - $50/hr

Position Overview:

The Senior Legal Assistant will serve as a trusted partner to attorneys, providing comprehensive administrative support in a fast-paced legal environment. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining the highest level of professionalism and confidentiality.

Responsibilities of the Senior Legal Assistant:

• Coordinate complex domestic and international travel arrangements, including transportation, accommodations, and detailed itineraries.
• Manage calendars, scheduling, and meeting logistics for attorneys and legal staff.
• Arrange catering and conference room accommodations for meetings and client events.
• Process, monitor, and reconcile vendor and client invoices while addressing billing inquiries and discrepancies.
• Prepare and submit expense reports and reimbursement requests in a timely manner.
• Reconcile attorney accounts and assist with financial tracking and reporting.
• Provide general administrative support, including document preparation, correspondence, and special projects as needed.

Required Experience/Skills for the Senior Legal Assistant:

• 5+ years of experience supporting senior-level executives or attorneys within a law firm or professional services environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Outstanding organizational, communication, and multitasking abilities.
• Strong attention to detail with the ability to handle sensitive and confidential information.
• Resourceful, proactive, and adaptable, with a commitment to delivering high-quality support.
• Ability to thrive in a fast-paced environment and effectively manage competing priorities.

Education Requirements:

• Bachelor's degree required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).