Litigation Assistant

Novate Legal Search; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) plan

Health, Dental, and Vision insurance

Paid holidays and vacation

Company events and celebrations

Job summary

A legal services firm in Los Angeles is seeking a qualified Litigation Assistant to provide specialized administrative support. The ideal candidate has over 4 years of legal secretarial experience, particularly in litigation, and is well-versed in office software. Responsibilities include managing files, drafting legal documents, and supporting attorneys. This full-time role offers competitive benefits and a supportive work environment.

Qualifications

• 4+ years of relevant experience as a legal secretary and 3+ years in litigation preferred.
• Excellent communication skills verbal and written are required.
• Ability to maintain confidentiality.

Responsibilities

• Manage physical and electronic files.
• Draft shells for pleadings and motions.
• Prepare and file pleadings correspondence.

Skills

Communication skills

Organizational skills

Attention to detail

Proficient in Microsoft Office

Education

Bachelor's degree

Tools

iManage

ProLaw

Job description

Overview

The Litigation Assistant provides and coordinates complex and specialized administrative and secretarial support requiring in-depth knowledge of legal practice processes. This position supports a team of attorneys. The Litigation Assistant also provides support to other secretaries and attorneys when the need arises for assistance or coverage. The position acts as an internal and external liaison for attorneys and clients while managing administrative functions.

Responsibilities

• Manage physical and electronic files, including processing, updating, locating, and reviewing documents from various software platforms, such as data uploading, keyword searching, and other tasks defined by the team.
• Draft shells for pleadings, discovery, motions, declarations, and proposed orders.
• Demonstrate the ability to generate table of contents and authorities.
• Prepare and file pleadings correspondence, including e-file of state and federal documents.
• Maintain calendar for deadlines, hearings, meetings, reminders, and discovery motions.
• Create deposition binders, mediation binders, hearing binders, and trial binders.
• Organize case files, including correspondence, pleadings, and discovery motions, ensuring quality control.
• Coordinate multiple office functions, including calendaring, scheduling court reporters, depositions, mediations, and arbitrations.
• Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as requested.
• Proofread and redline documents, correspondence, and memoranda to ensure accuracy, including grammar, spelling, punctuation, and syntax.
• Prepare reports, tables, and Excel documents as needed for assignments.
• Prioritize, coordinate, and manage legal work assignments using available firm support, such as file clerks, copy services, new business intake, and finance.
• Provide support to assigned attorneys throughout the day, proactively suggesting efficiencies or process improvements.
• Input and edit attorney time entries using the firms software and confirm appropriate client and matter association.
• Collaborate with the Billing Department to coordinate client bills, including preparing, reviewing, and editing proformas and compiling appropriate documentation for inclusion with the final invoice to clients.
• Other duties as assigned.

Qualifications

• 4+ years of relevant experience as a legal secretary and 3+ years in litigation preferred.
• Bachelors degree preferred.
• Proficient in Microsoft Office Word, Outlook, and Excel records management software and general office equipment.
• Knowledge of iManage, ProLaw, or related software is desired.
• Proficient knowledge of various related filing requirements with state and federal entities.
• Excellent communication skills verbal and written are required.
• Strong organizational skills and attention to detail, with the ability to organize, prioritize, and complete simultaneous assignments with minimal supervision.
• Ability to establish effective working relationships throughout the Firm.
• Ability to type with speed and accuracy.
• Ability to maintain confidentiality.
• Must be able to pass a background check.

Physical Requirements

While performing the duties of this job, the employee regularly requires using hands or fingers, handling or feeling, and reaching with hands and arms. The employee frequently must sit for prolonged periods at a desk and work on a computer. The employee is occasionally required to stoop, kneel, crouch, talk, or hear. The employee must be able to lift to 15 pounds. This job requires close vision, distance vision, and the ability to adjust focus.

Working Conditions

This job is primarily in an indoor office environment with varying noise levels. There may be different degrees of temperature. The employee may be interrupted from time to time.

What We Offer Our Employees

• 401(k) plan
• Health, Dental, and Vision
• Aflac
• Employer paid life and accidental death & dismemberment benefit up to $25,000.
• Holiday Pay
• Vacation, Sick Time, and 2 Floating Holidays
• Full-Time at 37.5 hours per week (7.5 hours/day)
• Company Events Administrative Week, Halloween, Holiday Party, Monthly Birthday and Anniversaries Celebrations and much more.