Senior Legal Administrative Specialist

The Addison Group; Nashville (TN); Presencial; USD 70 000 - 97 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Professional and collaborative work环境

Opportunity to support attorneys andg

Resumo da oferta

The Addison Group is seeking a proactive Practice Assistant in Nashville, TN to provide day-to-day administrative support within a fast-paced legal environment. This on-site role requires strong organization, discretion, and excellent document handling skills to support a team of attorneys.

Responsibilities include preparing and proofreading documents, coordinating calendars, arranging travel, and maintaining confidential files, with a commitment to accuracy and client service.

Qualificações

• Bachelor's degree or equivalent combination of education and relevant experience.
• 5+ years of legal secretarial, legal administrative, executive administrative, or related professional support experience.
• Previous experience in a law firm or professional services environment strongly preferred.
• Advanced Microsoft Word skills, including document formatting and use of Styles.
• Working knowledge of Adobe Acrobat; experience with Excel and PowerPoint preferred.
• Excellent proofreading skills and strong attention to detail.
• Ability to independently manage competing priorities and time-sensitive assignments.
• Strong written and verbal communication skills.
• Professional, service-oriented approach with the ability to work effectively with individuals at all levels.
• Ability to maintain confidentiality and exercise sound judgment.
• Dependable, adaptable, and comfortable working in a fast-paced environment.
• Willingness to work overtime when business needs require.

Responsabilidades

• Prepare, format, edit, and proofread legal documents, correspondence, presentations, spreadsheets, and other materials.
• Utilize Microsoft Office and document management tools to produce professional, accurate documents.
• Coordinate attorney calendars, meetings, conference calls, and other scheduling needs.
• Arrange travel and assist with expense reporting and reimbursement processes.
• Maintain accurate attorney timekeeping and submit information within required deadlines.
• Respond to phone calls and other communications in a professional and timely manner.
• Provide administrative support to attorneys while anticipating needs and keeping daily workflows organized.
• Partner with other administrative team members to help meet deadlines and manage periods of increased workload.
• Maintain electronic and paper files while following confidentiality and document retention procedures.
• Handle sensitive client, attorney, and organizational information with professionalism and discretion.
• Manage multiple assignments simultaneously and adjust priorities as deadlines and business needs change.

Conhecimentos

Attention to detail

Communication skills

Time management

Discretion

Formação académica

Bachelor's degree or equivalent

Ferramentas

Microsoft Word

Adobe Acrobat

Excel

PowerPoint

Descrição da oferta de emprego

The Addison Group is seeking a proactive Practice Assistant in Nashville, TN to provide day-to-day administrative support within a fast-paced legal environment. This on-site role requires strong organization, discretion, and excellent document handling skills to support a team of attorneys.

Responsibilities include preparing and proofreading documents, coordinating calendars, arranging travel, and maintaining confidential files, with a commitment to accuracy and client service.