Litigation Administrative Specialist

Addison Group; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Bonuses

Permanent employment

Direct connections with hiring manage•

Job summary

Addison Group is seeking an experienced Legal Administrative Assistant to provide comprehensive support to multiple attorneys in a fast-paced environment. You will manage calendars, deadlines, docketing, and filing for state and federal courts while maintaining organized client and matter files.

The role requires strong MS Office skills (Word, Outlook, Excel), keen attention to detail, and the ability to handle confidential information with discretion.

Qualifications

• 3-5+ years of Legal Administrative Assistant, Legal Secretary, or similar law firm experience.
• Prior litigation experience required.
• Experience with state and federal court e-filing, litigation procedures, pleadings, calendaring, and docketing.
• Strong knowledge of Microsoft Office, including Word, Outlook, and Excel.
• Experience with legal document management, docketing, billing, and/or case management systems preferred.
• Strong proofreading, formatting, written communication, and organizational skills.
• Ability to manage multiple attorneys, assignments, and deadlines simultaneously.
• Highly proactive, resourceful, dependable, and comfortable exercising independent judgment.

Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys.
• Manage complex calendars, court deadlines, docketing, meetings, and scheduling.
• Prepare, format, proofread, revise, and organize legal documents, pleadings, correspondence, and other case materials.
• Coordinate and submit state and federal court filings, including electronic filings.
• Maintain electronic and physical client and matter files.
• Assist with document preparation, case organization, and trial preparation as needed.
• Monitor court dockets and applicable filing requirements.
• Coordinate attorney time entry, billing, expenses, and other administrative matters as needed.
• Communicate professionally with attorneys, clients, courts, vendors, and internal departments.
• Handle confidential and sensitive information with discretion.
• Proactively anticipate attorney needs and ensure assignments and deadlines are completed accurately and efficiently.

Skills

Calendar management

Litigation support

Attention to detail

Communication

Independent judgment

Deadline-driven

Multitasking

Tools

Word

Outlook

Excel

Docketing

E-filing

Case management

Job description

Addison Group is seeking an experienced Legal Administrative Assistant to provide comprehensive support to multiple attorneys in a fast-paced environment. You will manage calendars, deadlines, docketing, and filing for state and federal courts while maintaining organized client and matter files.

The role requires strong MS Office skills (Word, Outlook, Excel), keen attention to detail, and the ability to handle confidential information with discretion.