Senior Legal Admin | Litigation & Aviation Support

Wilson Elser; Charlotte (NC); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Outstanding benefits package

401k match and generous PTO

Access to corporate discount plans

Job summary

Wilson Elser in Charlotte, NC seeks a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in a fast-paced, client-focused environment. The role supports case matters, filings, calendars, and timely communication to ensure high-quality legal services.

Ideal candidates have a high school diploma, 5+ years of admin experience (law firm preferred), familiarity with legal terminology and electronic filing, and superb organizational and confidentially

Qualifications

• High school Diploma or equivalent required.
• 5+ years of administrative experience, preferably within a law firm or litigation environment.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems preferred.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• Comfortable working in an in-office/hybrid environment.

Responsibilities

• Provide dedicated administrative, operational, and litigation support to the RMP, including support for initiatives across multiple offices and the Aviation practice group nationally.
• Assist the RMP with practice management and strategic projects within the Carolinas.
• Identify process improvement opportunities and assist in developing and implementing solutions that enhance efficiency and service delivery.
• Review and obtain information from internal and external systems and create, maintain, and update case lists, project trackers, and reporting tools.
• Serve as a central point of coordination for complex litigation matters, helping track deadlines, assignments and reporting obligations, and deliverables across multiple jurisdictions and stakeholders.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• File documents in state, federal, and appellate courts using electronic filing applications and communicate with court personnel regarding procedures, rules, and deadlines.
• Assist with billing support, client budgets, billing inquiries, appeals, collections, expense reports, travel arrangements, and vendor payments.
• Support additional projects and operational initiatives as needed.

Skills

Professional communication

Strong organizational skills

Discretion and confidentiality

Teamwork and collaboration

Education

High school diploma or equivalent

Tools

Electronic filing systems

Job description

Wilson Elser in Charlotte, NC seeks a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in a fast-paced, client-focused environment. The role supports case matters, filings, calendars, and timely communication to ensure high-quality legal services.

Ideal candidates have a high school diploma, 5+ years of admin experience (law firm preferred), familiarity with legal terminology and electronic filing, and superb organizational and confidentially