Senior Leadership Project Coordinator — Remote & Global Travel

Ipas; Chapel Hill (NC); Remote; USD 65,000 - 85,000; Full time

Benefits offered by this job

Remote work

Travel up to 10%

Job summary

Ipas is seeking an experienced Administrative Support Specialist to join the US SLT operations in a remote-friendly role. The position involves coordinating meetings, travel, budgets, and confidential inquiries across senior leadership, with a focus on efficiency and accuracy.

You will manage calendars, organize SharePoint documents, and liaise with diverse stakeholders across time zones. A Bachelor's degree and 5–7 years of planning and logistics experience are required; fluency in English and

Qualifications

• Bachelor’s degree in a related field.
• 5–7 years of relevant admin, planning, and logistics experience.
• 2–3 years of project support including budgeting and expense management.
• Ability to manage multiple priorities across senior leaders.
• Excellent verbal and written English communication.
• Strong proficiency with Zoom, Teams, PowerPoint, Outlook, and Excel.

Responsibilities

• Provides broad administrative support, including scheduling and travel planning for the Ipas-US Senior Leadership Team (CEO, CFO, COO).
• Coordinates meetings with calendar invites, agendas, room setup (virtual or in-person), interpretation, and technology needs.
• Supports budget development, monitoring, and expense processing for the Office of the President.
• Supports administrative and financial tasks for the US SLT team.
• Coordinates domestic and international travel arrangements for senior staff and Board members, and hotel/venue needs.
• Coordinates State registration and supports the CFO/CEO with annual applications.
• Maintains the US SLT SharePoint site (Luna) and electronic document storage.
• Summarizes, prioritizes, and researches information for the SLT to review.
• Creates or directs creation of reports, budgets, and contract processing materials for SLT.
• Coordinates high level projects and handles confidential inquiries for SLT.

Skills

Administrative support

Calendar management

Budget tracking

Travel planning

Stakeholder coordination

English communication

Multitasking

Attention to detail

Travel coordination

Project coordination

Education

Bachelor’s degree in related field

Tools

Zoom

Microsoft Teams

PowerPoint

Outlook

Excel

Job description

Ipas is seeking an experienced Administrative Support Specialist to join the US SLT operations in a remote-friendly role. The position involves coordinating meetings, travel, budgets, and confidential inquiries across senior leadership, with a focus on efficiency and accuracy.

You will manage calendars, organize SharePoint documents, and liaise with diverse stakeholders across time zones. A Bachelor's degree and 5–7 years of planning and logistics experience are required; fluency in English and