Project Coordinator

Ipas United States; Chapel Hill (NC); Remote; USD 65,000 - 85,000; Full time

Benefits offered by this job

Remote work

Travel up to 10%

Job summary

Ipas is seeking an experienced Administrative Support Specialist to join the US SLT operations in a remote-friendly role. The position involves coordinating meetings, travel, budgets, and confidential inquiries across senior leadership, with a focus on efficiency and accuracy.

You will manage calendars, organize SharePoint documents, and liaise with diverse stakeholders across time zones. A Bachelor's degree and 5–7 years of planning and logistics experience are required; fluency in English and

Qualifications

• Bachelor’s degree in a related field.
• 5–7 years of relevant admin, planning, and logistics experience.
• 2–3 years of project support including budgeting and expense management.
• Ability to manage multiple priorities across senior leaders.
• Excellent verbal and written English communication.
• Strong proficiency with Zoom, Teams, PowerPoint, Outlook, and Excel.

Responsibilities

• Provides broad administrative support, including scheduling and travel planning for the Ipas-US Senior Leadership Team (CEO, CFO, COO).
• Coordinates meetings with calendar invites, agendas, room setup (virtual or in-person), interpretation, and technology needs.
• Supports budget development, monitoring, and expense processing for the Office of the President.
• Supports administrative and financial tasks for the US SLT team.
• Coordinates domestic and international travel arrangements for senior staff and Board members, and hotel/venue needs.
• Coordinates State registration and supports the CFO/CEO with annual applications.
• Maintains the US SLT SharePoint site (Luna) and electronic document storage.
• Summarizes, prioritizes, and researches information for the SLT to review.
• Creates or directs creation of reports, budgets, and contract processing materials for SLT.
• Coordinates high level projects and handles confidential inquiries for SLT.

Skills

Administrative support

Calendar management

Budget tracking

Travel planning

Stakeholder coordination

English communication

Multitasking

Attention to detail

Travel coordination

Project coordination

Education

Bachelor’s degree in related field

Tools

Zoom

Microsoft Teams

PowerPoint

Outlook

Excel

Job description

This position may work remotely from any of the following US states: AZ, CA, CO, DC, FL, GA, IL, MD, MA, MI, NJ, NY, NC, PA, SC, TX, VA, WA. Additionally, the position may work remotely from any of the following countries outside of the US: Bangladesh, Bolivia, Canada, Democratic Republic of the Congo, Cote d’Ivoire, Ethiopia, Indonesia, Kenya/Alliance locations, Malawi, Mexico, Mozambique, Nepal, Nigeria, Pakistan, South Africa, and Zambia.

Hiring range for a US-based candidate is $65,000 to $85,000 annually.

Compensation for this position will be determined on the prevailing market rate in the employee's country and the applicable statutory laws, in addition to Ipas's own pay philosophy and other factors, such as the employee's experience level and expertise.

Summary of Responsibilities

Administrative Support

• Provides broad administrative support, including scheduling and coordinating meetings, and travel planning for the Ipas-US Senior Leadership Team (CEO, CFO, COO).
• Coordinates relevant meetings and preparations to include calendar invites, agenda, room set up (virtual or in-person), interpretation, and technology needs, including electronic conferencing tools.
• Supports budget development, monitoring, and expense processing, and tracks spending for activities for the Office of the President.
• Supports administrative and financial tasks for the US SLT team.
• Coordinates domestic and international travel arrangements for senior staff and board members, and Board meeting hotel and event needs (meals, meeting space, transportation, etc.).
• Coordinate State registration and support the CFO and CEO with completing annual applications.
• Maintains the US SLT team’s SharePoint site (Luna) and organizes electronic document storage.

Project Responsibilities

• Summarizes, prioritizes, and researches information into a concise and usable format for the SLT to review.
• Creates or directs creation of reports, budgets, and contract processing materials for SLT.
• Coordinates high level projects and responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the SLT.

Minimum Requirements

• Bachelor’s degree in related field.
• 5-7 years of relevant work experience in planning, administration support and logistics.
• 2-3 years of project support experience including support for budgeting, expense management and financial procedures.
• Ability to process multiple priorities from multiple senior leaders timely and effectively.
• Effective cultural awareness as indicated by the ability to work in a diverse and dynamic environment with people from diverse backgrounds.
• Strong technical expertise in Zoom, Microsoft Teams, PowerPoint, Outlook, and calendar management.
• Strong working knowledge of Microsoft Office Suite, particularly Excel.
• Demonstrated analytical and problem-solving skills.
• Excellent verbal and written communication skills in English.
• Attention to detail, quality, and ability to follow-up and follow-through.
• Ability to work both independently and collaboratively, as needed.
• Ability to work autonomously with general direction, clear targets, and limited supervision.
• Ability to professionally and confidentially interface with all levels of the organization and leadership.
• Ability to have a flexible schedule to accommodate senior leaders in different time zones.
• Commitment to reproductive justice.
• Ability to travel up to 10%.

Preferred Qualifications

• Certification in Project Management.
• Experience managing grants, funds, and/or budgets.
• Anticipates and responds to needs of each member of SLT.
• Ability to coordinate with multiple stakeholders and competing priorities while being sensitive to time and budget constraints.
• Fluency in other languages (Spanish, French, Portuguese or others).

Working Environment

• Remote work; travel up to 10%.

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts. Ipas works globally to improve access to safe abortion and contraception so that every woman and girl can determine her own future. Across Africa, Asia and Latin America, we work with partners to make safe abortion and contraception widely available, to connect women with vital information so they can access safe services, and to advocate for safe, legal abortion. We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.