Remote Global Project Coordinator

Ipas; United States; Remote; USD 65,000 - 85,000; Full time

Job summary

Ipas seeks a Project Coordinator to support the Senior Leadership Team with calendar, travel, expense reporting, and board-related tasks. The role blends administrative duties with project support across financial processes and reporting, working in a remote-capable environment across US time zones and international locations.

Reporting to the CEO, you’ll ensure confidentiality, coordinate domestic and international travel, and help prepare budgets and materials for senior executives, while

Qualifications

• Bachelor’s degree in related field.
• 5-7 years of planning, administration support and logistics.
• 2-3 years of project support including budgeting and expense management.
• Ability to manage multiple priorities from senior leaders.
• Excellent verbal and written English communication.
• Willingness to travel up to 10% and adapt to time zones.

Responsibilities

• Provides broad administrative support to the US Senior Leadership Team (CEO, CFO, COO).
• Schedules meetings, coordinates travel, and manages calendar logistics.
• Supports budget development, monitoring, and expense processing.
• Maintains SharePoint and electronic document storage for the SLT.
• Summarizes information and prepares reports for SLT review.
• Coordinates high level projects and confidential inquiries for the SLT.

Skills

Administrative support

Calendar management

Budgeting experience

Travel coordination

English communication

Cross-cultural awareness

Education

Bachelor’s degree in related field

Tools

Zoom

Microsoft Teams

PowerPoint

Outlook

Excel

SharePoint

Job description

Ipas seeks a Project Coordinator to support the Senior Leadership Team with calendar, travel, expense reporting, and board-related tasks. The role blends administrative duties with project support across financial processes and reporting, working in a remote-capable environment across US time zones and international locations.

Reporting to the CEO, you’ll ensure confidentiality, coordinate domestic and international travel, and help prepare budgets and materials for senior executives, while