Administrative Specialist — Community Impact & Flexible Hours

Urban Pathways, Inc.; New York (NY); On-site; USD 31,000 - 39,000; Full time

Benefits offered by this job

Healthcare Coverage

Retirement Savings (403(b) / 401(a)

Paid Time Off

Professional Development

Flexible Work Arrangements

Wellness Programs

Employee Assistance Program (EAP)

Employee Recognition

Job summary

Urban Pathways, Inc. in Bronx, NY is seeking an Administrative Assistant to support program needs and operations, handling clerical, fiscal, personnel, and IT coordination while delivering high-quality customer service.

Reporting to the Program Director, you will manage purchasing, payroll, and records, ensure compliance with funding guidelines, and help promote an inclusive, anti-racist organizational culture.

Qualifications

• High School Diploma, GED or equivalent required.
• Bachelor’s degree preferred.
• Experience with homeless population preferred.

Responsibilities

• Prepares, maintains, and submits purchase orders, check requests, and expense reports to Finance.
• Manages inventory of program supplies and equipment within budget.
• Maintains client data, personnel files, purchase orders, and inventory records.
• Administers petty cash, MetroCard, and other program funds per policies.
• Coordinates IT liaison for troubleshooting and vendor services.
• Manages staff payroll and prepares client financial transactions as needed.
• Develops relationships with community services and resources.

Skills

Written & Verbal Communication

Interpersonal Skills

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Urban Pathways, Inc. in Bronx, NY is seeking an Administrative Assistant to support program needs and operations, handling clerical, fiscal, personnel, and IT coordination while delivering high-quality customer service.

Reporting to the Program Director, you will manage purchasing, payroll, and records, ensure compliance with funding guidelines, and help promote an inclusive, anti-racist organizational culture.