Senior IT & Executive Project Coordinator (Hybrid)

NMDP; Minnesota; Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Retirement and PTO plans

Job summary

NMDP is seeking a Senior Department Coordinator in Minnesota for hybrid work. You will provide executive administrative support to Vice Presidents, manage complex calendars, travel, and expenses, and coordinate department projects and communications.

The role also covers meeting logistics, policy updates, and draft documentation. As SME for department initiatives, you will track milestones, risks, and dependencies, while ensuring timely status reporting and effective stakeholder coordination.

Qualifications

• Executive administrative support practices and calendar management.
• Project coordination with milestone tracking and status reporting.
• Stakeholder communications in internal-focused environments.

Responsibilities

• Provide high-level administrative and operational coordination for directors.
• Manage VP calendars, travel, and expense reporting.
• Coordinate and support department and VP meetings and materials.
• Prepare leadership-ready documents and presentations.
• Support conference/event logistics and post-event follow-up.
• Maintain controlled documents and internal org charts.

Skills

Calendar management

Travel planning

Expense reporting

Project coordination

Stakeholder management

Conference logistics

Document control

Meeting coordination

Education

Associate degree

Tools

SharePoint

MS Office

Job description

NMDP is seeking a Senior Department Coordinator in Minnesota for hybrid work. You will provide executive administrative support to Vice Presidents, manage complex calendars, travel, and expenses, and coordinate department projects and communications.

The role also covers meeting logistics, policy updates, and draft documentation. As SME for department initiatives, you will track milestones, risks, and dependencies, while ensuring timely status reporting and effective stakeholder coordination.