Senior Department Ops & Executive Support Lead

NMDP; Minnesota; On-site; USD 65,000 - 90,000; Full time

Job summary

The Senior Department Coordinator at NMDP provides executive-level administrative and operational support to the department and senior leaders, including complex calendar management, travel arrangements, and expense processing. The role also drives key projects, keeps milestones on track, and prepares leadership-ready materials for meetings and presentations.

Additionally, the position supports department communications, event logistics, and the maintenance of shared information in SharePoint,

Qualifications

• Experience supporting department executives and SME roles.
• Strong calendar, travel, and expense reporting experience.
• Proven ability to manage multiple stakeholders and confidential information.
• Familiarity with conference/event logistics and vendor coordination.
• Experience creating and maintaining controlled documents and SOPs.

Responsibilities

• Provide high-level administrative and operational support to VPs and department.
• Manage calendars, travel, expense reporting, and meeting logistics.
• Draft and edit leadership materials and presentations.
• Coordinate department projects, milestones, and risk/status reporting.
• Support conference/event logistics and SharePoint information sharing.

Skills

Executive administrative support

Project coordination

Stakeholder management & comms

Conference/event administration

Document lifecycle management

Education

Associate’s degree (AA)

Bachelor’s degree

Tools

SharePoint

Job description

The Senior Department Coordinator at NMDP provides executive-level administrative and operational support to the department and senior leaders, including complex calendar management, travel arrangements, and expense processing. The role also drives key projects, keeps milestones on track, and prepares leadership-ready materials for meetings and presentations.

Additionally, the position supports department communications, event logistics, and the maintenance of shared information in SharePoint,