Senior IP Docketing Specialist

Troutman Pepper Locke LLP; Philadelphia (Philadelphia County); On-site; USD 70,000 - 110,000; Full time

Job summary

Troutman Pepper Locke LLP invites applications for a role supporting the IP Docket team with quality control reviews for US and non-US patent docketing entries. You will assist in creating training materials and help implement docketing policies to improve service quality and reduce risk.

The role also involves handling data quality from transferred portfolios, backing up Docketing Specialists, and addressing docket inquiries. Strong IP docketing experience is required.

Qualifications

• Bachelor’s degree or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
• Equivalent specialized training or certification, e.g., paralegal studies, is beneficial.
• Minimum eight (8) years of progressive Intellectual Property experience as part of providing necessary quality control to the Docketing department
• Experience with docket software applications.
• Experience with and strong understanding of domestic/foreign patent matters.

Responsibilities

• Conduct accurate and timely quality control reviews of all US and Non-US statutory Patent docketing entries for the IP Docket team.
• Assist in the creation and implementation of new training materials.
• Support the development and implementation of new docketing policies and procedures to enhance user service while mitigating risk.
• Manage incoming data quality from transferring-in portfolios and provide specialized care to attorney teams throughout the transfer-in process.
• Provide back-up for the Docketing Specialists to maintain standard operating procedures as outlined by the firm.
• Offer guidance and address docket-related inquiries and issues for the Intellectual Property team, including attorneys and staff.
• Ensure the docket database is accurately maintained and generate reports as needed or upon request.
• Collaborate closely with Docketing Specialists and team members to achieve the goals of the IP Sections and the firm.
• Maintain positive contact with attorneys, staff, and clients while ensuring the confidentiality of the Docket Department and the firm’s clients.
• Ensure the accuracy and completeness of docketing documents received from the USPTO, adhering to the requirements set by the Code of Federal Regulations, clients, and all other non-US government agencies or non-US associates.
• Provide detailed, accurate information to IP attorneys and staff regarding client information and deadlines, supporting the effective operations of the Docket Department.

Skills

US patent law

Attention to detail

Accuracy under pressure

Communication skills

Multi-tasking

Team collaboration

Education

Bachelor’s degree

Paralegal studies beneficial

8+ years IP docketing experience

Docket software experience

Domestic/foreign patent matters knowledge

Tools

Docketing software

Microsoft Office Suite

Job description

Troutman Pepper Locke LLP invites applications for a role supporting the IP Docket team with quality control reviews for US and non-US patent docketing entries. You will assist in creating training materials and help implement docketing policies to improve service quality and reduce risk.

The role also involves handling data quality from transferred portfolios, backing up Docketing Specialists, and addressing docket inquiries. Strong IP docketing experience is required.