Senior HR Operations Coordinator (Hybrid)

American College Of Surgeons; Chicago (IL); Hybrid; USD 68,000 - 73,000; Full time

Benefits offered by this job

Paid holidays

Tuition reimbursement

Medical coverage

Dental, Vision, and Prescription drug

403(b) Matching Program

Pension Plan

Employee Assistance Program

Disability insurance

Life Insurance

Domestic Partner Coverage

Job summary

The American College of Surgeons in Chicago seeks a Senior Human Resources Operations Assistant to support HR leadership and the HR team. This role handles onboarding, records, communications, reporting, and training coordination, while safeguarding confidentiality in a busy department.

Based in the Chicago office, the position offers a hybrid schedule (3 days in office, 2 days remote) and a salary range aligned with experience.

Qualifications

• Associate’s degree required; bachelor’s degree preferred.
• 3 to 5 years of administrative experience, preferably in human resources or training coordination.
• Prior experience supporting HR operations, employee training, reporting, or HRIS (UKG) systems preferred.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Exposure to HR practices, labor laws, payroll, and employment regulations preferred.
• Strong organizational, time management, and attention-to-detail skills.
• Excellent written and verbal communication skills.
• Proficiency with numbers and budgets.
• Proficiency in Microsoft Office and business communication tools; HRIS and learning platform experience (e.g., UKG, LinkedIn Learning) a plus.

Responsibilities

• Provide direct administrative support to HR leadership, including calendar management, meeting coordination, travel arrangements, expense reporting, and correspondence.
• Maintain HR files, records, and documentation in accordance with organizational and document retention policies.
• Coordinate internal and external HR events and meetings, including conference room reservations, meeting set up, catering, supplies, logistics and external event participation.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense reporting

HRIS UKG

Data reporting

Onboarding

Training coordination

Education

Associate’s degree

Bachelor’s degree

PHR certification

Tools

UKG HRIS

LinkedIn Learning

Microsoft Office

Job description

The American College of Surgeons in Chicago seeks a Senior Human Resources Operations Assistant to support HR leadership and the HR team. This role handles onboarding, records, communications, reporting, and training coordination, while safeguarding confidentiality in a busy department.

Based in the Chicago office, the position offers a hybrid schedule (3 days in office, 2 days remote) and a salary range aligned with experience.