Senior Hospital Executive Assistant & Lead Administrator

Talent Groups; Brockton (MA); On-site; USD 50,000 - 75,000; Part time

Job summary

Talent Groups seeks an Executive Assistant and Lead Administrator to support the hospital's senior leadership team, reporting to the Hospital President.

Responsibilities include managing calendars, coordinating meetings and travel, handling routine and complex correspondence, and supporting contract administration and expense reporting. Strong MS Office skills and healthcare exposure are preferred.

Qualifications

• High school diploma or equivalent and 5+ years of Administrative Assistant experience.
• Bachelor's degree preferred; experience as an Executive Assistant is a plus.
• Healthcare experience is advantageous; strong MS Office skills required.

Responsibilities

• Arrange on- and off-site meetings, events, appointments & travel with materials.
• Manage calendars for multiple executives, prioritizing sensitive matters.
• Draft routine and complex correspondence, memos and reports.
• Perform minor accounting duties, including invoices for vendor payments.
• Handle day-to-day office management tasks and support contract administration.
• Complete leadership expense reporting and department reports.
• Liaise with stakeholders and management; prepare materials and may take minutes.
• Prepare data for presentations and coordinate inventory for department supplies.
• Ensure confidentiality of reports and correspondence; perform other duties as assigned.

Skills

Executive Assistant experience

Microsoft Office proficiency

Healthcare knowledge

Education

High school diploma or equivalent

Bachelor's degree

Tools

Kronos timekeeper

Job description

Talent Groups seeks an Executive Assistant and Lead Administrator to support the hospital's senior leadership team, reporting to the Hospital President.

Responsibilities include managing calendars, coordinating meetings and travel, handling routine and complex correspondence, and supporting contract administration and expense reporting. Strong MS Office skills and healthcare exposure are preferred.